Analysis of Active Availability Control

Hi PS gurus,
I'd like to know what is the meaning of the columns in the Availability Control Analysis report (accessible via Extras --> Availability Control --> Analysis in CJ30 or Cj32)
NWA 4054504 0020
COSP 2008 60 0071150000 COIN D PHP                                 0.00
COSP 2008 22 0071150000 RMBE D PHP                                 0.00
COSP 2008 21 0071150000 RMBA D PHP                                 0.00
COSP 2008 12 0071170000 KAZV C PHP                        42,902,013.71- V
COSP 2008 12 0071170000 KAZO D PHP                        45,959,430.83 V
COSP 2008 04 0071150000 COIN D PHP                        12,728,966.62
Thanks and KR,
Mike

Mike,
The meaning of the columns are as follows:
Considering as example
COSP 2008 12 0071170000 KAZV C PHP 42,902,013.71- V
COSP: table where entry is stored
2008: posting year
12: value type
0071170000: cost element
KAZV: business transaction
C: Debit/Credit
PHP: currency
42,902,013.71-: amount
V: reason for exclusion from assigned value (see values at the to of the report)
Hope this clarifies
Regards
Martina

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we have created a Purchase order with internal order based on Puchase requisition.
We have noted that the creation of PO isn't blocked with error message BP604 (item && order
budget exceeded).(the budget in internal order is 1,00 )
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NB : This problem is encountered only if we create a Purchase order
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Thanks for your reply.
we haven't this problem in 2010. the PR and PO are blocked with the error Message BP 604 even if PR is based on purchase requisition.
Best regards.

Project Availability Control

Hi,
I would like to confirm if availability control / check happens only at actual posting level or also during commitments and other trigger points? Please also advise where to set the proj availability control for different trigger points.
Vivian

SAP as provided different business transaction groups to control budget at different levels (PR,PO, FI Postings etc).
Please refer Note :628978
Glimpse of the note:
Business transactions are assigned to a business transaction group in the availability control. You can define tolerance limits for each budget profile for the availability control actions in the various business transaction groups. It is not clear which business transactions belong to the individual business transaction groups of the active availability control.
Business transaction group 00 (Purchase requisition)
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Rajeswari

Hi,
Check whether the commitment management has been activated.
Check in transaction OKKP for Order management & commitment mangement active in controlling area level.Check the company code assignment also in controlling area.
Then check the activation of the Activate Open-Item Management in Order Types in Tcode KOAO.
whether commitment mangement tick is active against the order type.
Activate the availability control as automatic orelse activate when you assign budget in KO22 transaction.
Check both the setting.In some case it may not work in DEV server if you active later,Transport request to QAS & check it will work.
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Raj

Problem in activating the Funds Management BCS and Availability Control

Hi experts.
After running the program RGLIUGEN to generate the required includes in program SAPLGLIU, the generated programs come with syntax errors. When I manually correct the errors ,the program post the budgets and budget releases but does not update values for availability control to the effect that whenever one tries to post any amount against the budget, we get the following error :
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Question about project plan value and availability control

dear expert：
I had built a project, and with CJ30, Allocated budget is 10000, in one of WBS element.
I created a network and internal activities,
when I assiged a material component (Res + PR) and system can be saved even if the total plan cost value is crossing the budget value.(There is no PR created, now. )
But, Budget checking is showing error message that budget is exceeded when I created any external service activity and crossing the budget value.(There is also no PR created, now. )
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Note:1) the tolerance limit with ++ (all activity groups), usage say 100% & action 3 (error) to the budget profile. The budget prifile is considered with only overall budget.
2)In tables COSP, "value types" are all 01 (plan), but VRGNG field values are different, components plan is: KPPE
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COSP 2011 01 8001110100 0000000200 KPPE D RMB 200,000.00 RMB B
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COSP 2011 01 8001110400 KPPP D RMB 10.00 RMB
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mao jian

Hi,
Its not per item category. If N or L sytem will check the budget if in your system if proper GL's are maintained in OBYC settings BSX and GBB > VBR nad cost elelemtns are created for them. for this you have to cosult with your MM / CO consultant.
PS is highly inteergratd with CO and all values are updated per cost elements. If values are not updated in cost elements then budget chek wil not happen.
In you case for material values may be updated in cost elements due to improper OBYC setting so budget check was not done.
Chekc your OBYC setting and try to create material PR system will check for the budget.
Check and confirm.
regards,

Availability control on statistical WBS element

Hi everybody,
The issue deals with availability control on statistical WBS element.
Part 1 : I released 25000 as budget (CJ32) for a statistical WBS element.
Availability control is active for this WBS element.
We made a good receipt (MIGO) for 20000 on an AUC (asset under
construction) - so we get the value as statistical value on the WBS
element -, then invoice verification (MIRO) and finally the asset
transfer (ABUMN) from asset under construction to fixed asset.
On this statistical WBS element we get +20000 (MIRO) and -20000 (ABUMN).
The problem is that the amount that is used for the availability check
is 0, instead of 20000 as you can check !!!
We set a budget on the statistical WBS element in order to have the
availability check ... and this is not working as the system in the described case shows 25000 as available but for me we should have only 5000 (= 25000 - 20000).
Part 2 : This is working perfectly (I get the expected value for available) when we use a "real" WBS element, put an expense on it, then run the period end closing tranction CJ88 in order to transfer the cost on an AUC, and finally run CJ88 again in order to transfer from AUC to fixed asset.
Did anybody already encountered this problem with statistical WBS element ? How did you solve this (we would like to keep our statistical WBS element) ?
Thanks in advance for your help.
Benjamin

Hi Benjamin,
Pl go through the link below :
http://help.sap.com/saphelp_47x200/helpdata/en/3e/a98337dd34ca76e10000009b38f8cf/frameset.htm
I have not faced this but as far as I remeber for AUC Statistical assignments have some limitations.
Any specicfic reason for keeping the WBS Statistical? Are you able to see "0" zero on this WBS in CN41.
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Budgeting & Availability Control

Hi Gurus
We had activated Internal Order Budgeting & Availability Control check & had used it to procure Fixed Assets. The internal order is created (t-code KO01) & budget value is assigned (t-code KO22). The internal order is assigned to an asset (t-code AS01). This asset is used for procurement in MM module - purchase order (t-code ME21N), goods receipt (t-code MIGO) & subsequently invoice verification (t-code MIRO).
We have a unique situation. Some of our colleagues have created the order, assigned the order to the asset & completed the procurement cycle without assigning the budget. Now we would like to assign the budget to the internal orders we had missed & would like to check the availabilty control for all the transactions we had carried out. Is there a way to meet our requirement. What are the alternatives available to us?
Thanks,

Hi,
I suggest you collecting the data on these orders (KOB1/KOB2), sum up the amounts and check what budget these orders required. There is no retroactive availability check possible. You can switch it on, but it will be active only for future postings.
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Eli

Purchase Requisition Committment and Availability Control

Hi,
We are using availability control based on usage 1 i.e. during the budget allocation/release, the availability control gets activated.
Now i have poject structure where a user have already created PR i.e. committment of 10000 USD and whereas i got an budget of 5000 USD. So when i go in CJ30 and CJ32, then system is not allowing me to release the budget as the existing committment is greater than the budget.
My question is that do this PR committment is to be considered as Real comittment. My understading is that if there is no budget then the committment of any type should not be allowed at first instance. How generally it works?
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My understading is that if there is no budget then the committment of any type should not be allowed at first instance.
Rajesh, Not everybody will use the budgeting functionality for Project, So it is not forbidden in Std. SAP design. But, if you want to forbid posting of committment cost or actual cost before budgeting, then read these notes
Note 599813 - Availability control before budgeting
Note 602588 - Availability control before budgeting
Follow the suggestions mentioned in the note.
Is there anything by which we can avoid the committment creation by using the user status on WBS element (even though the commitment is created at activity, it gets rolled up to the parent WBS)?
As Gokul mentioned, you can restrict creation of PR on WBSE by User Status, but you cannot restrict rolling up of Commitment cost from activity to WBSE by any user status.
Edited by: Ahmed Rifaee on Aug 13, 2010 3:22 PM

Internal Order Budget - Availability Control

I have done the budget profile, entered the budget figures, created internal order budget with the required profile. However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions. I tried to run the activate availability control again. But the system gives a message that availability control is not activated. Why this is happening ? Where can I see the availability control is activated for this Internal order ?

Hi
1. Check if your order is released
2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
3. Hope you have defined tolerance limits against the combination of contr area and budget profile
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Can Budget Availability Control be turned off at WBS elements Level?

For Project and WBS elements, we activate the budget availability control in the budget profile and assign the budget profile to the Project. So once we budget one WBS elements under that project and release the project, the availability control is active for all WBS elemens under this project.
My question is whether we can turn off the availability control for one WBS element under that Project and let the availability control on for the other WBS elements under that project.
thanks,
Ting

Hi,
I doubt if this can happen. CJBW will deactivate avalability control for entire project. Try OPSX for that particular WBS, it will reset budgeted status. Not sure if this will help, try and confirm.
One more way could be assigning userstatus to the WBS and restricting 'Availablity control' by that status. This option looks more practical.
Regards
Edited by: Shrikant Rakate on Sep 10, 2008 9:21 AM

FUNDS MANAGEMENT (FM PB Availability Control)

BUDGET CONTROL, FUNDS MANAGEMENT (Budget Control Document 1700013859). The Activity Group is PAYROLL. Getting message that states the following:
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Availability Control problem

Hello Friends,
WBS actual postings moved over defined budget tolerance value.Availability
control type is 1, CJ03 shows the status AVAC (Availability Control Active).
In configuration for availability control it is specified if total value reach 90% of budget value then throw an error and if it surpases 110% of budget value throw error message
When i checked the 'Change documents in Status management' for the WBS element ISBD or insufficient budgeting status changed lot of time from 'Active' to 'Inactive' as shown.
ISBD Insufficient budgeting"
Inactive 08/01/2006 11:29:36 PDUFRE            Create Purchase Order
Active     07/28/2006 02:56:14 RKNA
Inactive 05/18/2006 08:30:24 JGUIDRY            Change budget operative
Active    05/12/2006 14:57:28 PDUFRENE        Create Purchase Order
Inactive 05/12/2006 11:14:53 RHYMEL             Change Purchase Requisition
Active   05/12/2006 10:18:41 SFOLSE             Create Purchase Requisition
Inactive 01/18/2006 15:41:04 PPALA                Create Purchase Order
Active   01/18/2006 15:41:04 PPALAHAN         Create Purchase Order
ISBD or insufficient budger is shown if as per the availability control restriction actual or committment surpasses proposed tolerance limit.
Is it possible to surpass this error and post to WBS.? Does this depends on any user status, because when i tried simulation is quality system ,system popped up error showing value exceeded available limit.
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Rahul

Hi
ISBD error message will come the moment when the budget is almost exhausted. You could have done Cost planning and Budgeting for the WBS element. If you are utilising most of the amount of budget within the short period, system will throw this error as in the background, system divides the amount budgetted for individual months period and system forecasts the expense for the balance period based on the actuals incurred for the WBS element till that period. This happens because of the Availability Control being active.
Regards,
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Analysis of Active Availability Control

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