ME21N : Budget exceeded despite active availability control

we have created a Purchase order with internal order based on Puchase requisition.
We have noted that the creation of PO isn't blocked with error message BP604 (item && order
budget exceeded).(the budget in internal order is 1,00 )
We have checked this internal order with transaction KO22 .
NB : This problem is encountered only if we create a Purchase order
based on purchase requisition. if we create a PO directly : we have the message BP 604.
thank you for your help

Thanks for your reply.
we haven't this problem in 2010. the PR and PO are blocked with the error Message BP 604 even if PR is based on purchase requisition.
Best regards.

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Budget Exceeded Issue - Activated budget profile for existing project

Dear Experts,
I have a Project and not using any budget profile, already actual data exist only in CJI3 no data in CJI5.
Now I assigned Budget Profile in that project.
While entering Budget in T-code CJ30, I can see values in assigned values for a wbs elements.
Example -
WBS Element - XXXXXX-02 - 2000 (Assigned) - Here Budget Profile not assigned in the project
Same WBS Element - Once Budget Profile assigned, when am assigning same 2000 budget am getting budget exceeded issue.
If I give 2500 I am not getting any errors, My tolerance as only Warning message.
Please Suggest - Screenshot attached
Thanks,

Hi Pavan,
As soon you enter your budgeting fig the availability control triggers, this check your assignment with available budget.this the reason you are getting error as you say there are already actual posting in CJI3.In this you need to balance first the fig which is appear in assigned column in CJ30.
Its a good practice to give budget first release it & then start procurement,confirmation etc.
Check this in budget profile availability control.
Regards,
Sachin.

Analysis of Active Availability Control

Hi PS gurus,
I'd like to know what is the meaning of the columns in the Availability Control Analysis report (accessible via Extras --> Availability Control --> Analysis in CJ30 or Cj32)
NWA 4054504 0020
COSP 2008 60 0071150000 COIN D PHP                                 0.00
COSP 2008 22 0071150000 RMBE D PHP                                 0.00
COSP 2008 21 0071150000 RMBA D PHP                                 0.00
COSP 2008 12 0071170000 KAZV C PHP                        42,902,013.71- V
COSP 2008 12 0071170000 KAZO D PHP                        45,959,430.83 V
COSP 2008 04 0071150000 COIN D PHP                        12,728,966.62
Thanks and KR,
Mike

Mike,
The meaning of the columns are as follows:
Considering as example
COSP 2008 12 0071170000 KAZV C PHP 42,902,013.71- V
COSP: table where entry is stored
2008: posting year
12: value type
0071170000: cost element
KAZV: business transaction
C: Debit/Credit
PHP: currency
42,902,013.71-: amount
V: reason for exclusion from assigned value (see values at the to of the report)
Hope this clarifies
Regards
Martina

Internal Order Budget exceeded error at the time of MIRO

Internal Order 45000147 having total budget 1036144.57 and Payment done so far is 73640.00
There are service purchase orders (66003816 & 17 only MIRO no MIGO)exists for same internal order of Rs 9, 25,000.
We want to book MIRO against internal order of values approx 525000 but system is showing budget is exceeded as error message and we configured the tolerence as 100% if it cross 100 % then ti should give error message.

Hi,
is the amount 73640.00 shown as the assigned value in the active availability control? You could check this with the report BPFCTRA1 in SE38. If you enter '=SUM' in the OK-Code and press enter after execution of the report, a pop-up will appear if there are inconsisitent values. If no pop-up appears the assigned value displayed in BPFCTRA1 is correct.
178837 explains how the assigned value for internal orders is calculated.
Regards,
Greta

Project Availability Control

Hi,
I would like to confirm if availability control / check happens only at actual posting level or also during commitments and other trigger points? Please also advise where to set the proj availability control for different trigger points.
Vivian

SAP as provided different business transaction groups to control budget at different levels (PR,PO, FI Postings etc).
Please refer Note :628978
Glimpse of the note:
Business transactions are assigned to a business transaction group in the availability control. You can define tolerance limits for each budget profile for the availability control actions in the various business transaction groups. It is not clear which business transactions belong to the individual business transaction groups of the active availability control.
Business transaction group 00 (Purchase requisition)
Business transaction group 01 (Purchase order)
Business transaction group 03 (Goods movement)
Business transaction group 04 (Financial accounting document)
etc.
Venkat

Purchase Requisition Committment and Availability Control

Hi,
We are using availability control based on usage 1 i.e. during the budget allocation/release, the availability control gets activated.
Now i have poject structure where a user have already created PR i.e. committment of 10000 USD and whereas i got an budget of 5000 USD. So when i go in CJ30 and CJ32, then system is not allowing me to release the budget as the existing committment is greater than the budget.
My question is that do this PR committment is to be considered as Real comittment. My understading is that if there is no budget then the committment of any type should not be allowed at first instance. How generally it works?
Thanks in advance

My understading is that if there is no budget then the committment of any type should not be allowed at first instance.
Rajesh, Not everybody will use the budgeting functionality for Project, So it is not forbidden in Std. SAP design. But, if you want to forbid posting of committment cost or actual cost before budgeting, then read these notes
Note 599813 - Availability control before budgeting
Note 602588 - Availability control before budgeting
Follow the suggestions mentioned in the note.
Is there anything by which we can avoid the committment creation by using the user status on WBS element (even though the commitment is created at activity, it gets rolled up to the parent WBS)?
As Gokul mentioned, you can restrict creation of PR on WBSE by User Status, but you cannot restrict rolling up of Commitment cost from activity to WBSE by any user status.
Edited by: Ahmed Rifaee on Aug 13, 2010 3:22 PM

Availability Control for MIGO

Hi All,
We have implemented Funds Management recently at our organisation and certain POs created before FM implementation allow the MIGO entries to get passed even in the absence of any budget amount. Some important pointers here are
1. Note 696362 has been implemented (BADI IM_BEHAVIOUR is already present)
2. The account assignment happens properly in the MIGO stage and budget gets reduced even in the case of zero amounts with no error message thrown in as should be the case.(And a resulting negative consumable budget)
3. The Availability Control error message occurs for ML81N transactions (Service Entry Sheets) in the case of zero amounts
4. The SES_OVERWRITE flag was checked in the FM01X table recently.
Can someone point out as to how the AVC can be activated for MIGO, given that the budget amount gets reduced (implying proper account assignments probably) and also that AVC messages are triggered for ML81N transactions which is similar to MIGO ?
Thanks and Regards,
Wy.

Dear Minghong Ji,
The activation status of the availability ledger is "Active with usual check logic". I changed it to "Active with soft check logic" and "Active with strict check logic" and also "Active with strict check logic for document chains", but of no avail.
But with the implementation of notes 142866 and 755495 provided by Gustavo Cordeiro, the issue was resolved yesterday.
Thanks for your inputs on the topic, helped me understand the existing Availability Controls a lot better !
Dear Gustavo,
Thanks a lot for the notes, made my day !!!
Regards,
Wy

Payment Budget Exceeded - Availibility Control

We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
but when we check the budget allocation against this commitment we find enough amount available.
how do we get around this problem?
Lalchand.R

Hi suresh,
I solved it myself.
Ref: Note 573556 - If availability control works correctly?
in this note he mentions :
If you think the available budget amount is not correct, please run report RFFMAV01 (RFFMAV01X) or RFFMAV02 (RFFMAV02X) to check
If the 'Assigned budget' is same as the 'Commitments/actuals', if not, you must run report BPINDX03 first to correct it.
IN report RFFMAV02X the assigned budget and commitments/Actuals were not matching, I ran this BPINDX03 and all was done.
Basically it recontructs the AVC.
Lalchand.R

Budgeting & Availability Control

Hi Gurus
We had activated Internal Order Budgeting & Availability Control check & had used it to procure Fixed Assets. The internal order is created (t-code KO01) & budget value is assigned (t-code KO22). The internal order is assigned to an asset (t-code AS01). This asset is used for procurement in MM module - purchase order (t-code ME21N), goods receipt (t-code MIGO) & subsequently invoice verification (t-code MIRO).
We have a unique situation. Some of our colleagues have created the order, assigned the order to the asset & completed the procurement cycle without assigning the budget. Now we would like to assign the budget to the internal orders we had missed & would like to check the availabilty control for all the transactions we had carried out. Is there a way to meet our requirement. What are the alternatives available to us?
Thanks,

Hi,
I suggest you collecting the data on these orders (KOB1/KOB2), sum up the amounts and check what budget these orders required. There is no retroactive availability check possible. You can switch it on, but it will be active only for future postings.
Regards,
Eli

Budget exceed even if Budget is available

Hi,
I am facing typical problem. Against the WBS budget report is showing the budet available, but when creating PO system is throwing erroe "budget exceeded". I checked PO value which less than available budget.
I run CJBN, CJEN but after that also same error,
Kindly provide your valuable suggestion.

Kindly check this thread
Re: Budget Mail Alert
If you have maintained the activity group "++" in the tolerence limit for the AVAC.
then the PO value is also included in addition to PR.
There are two options:
1. Either increase the budget or
2. Note: 955107
Go to OPS9 In the Budget profile which u assigned to ur project, Check for Availabilty control parameters over there Overall Paramaters should be ticked. If not then make it selected.And reconstruct availabilty control thru CJBN then try out ur posting
check this Sap Note: 178837
Hope this will solve ur issue
Regards,
ANSAR

Availability control not activated - Real Internal Orders

Hi Experts,
I have created one order type with Object class overhead, budget profile 0000001. Defined Tolerance Limits for Availability Control. And I have created one order and maintained budget. If postings are exceeding the budget, system is simply saving it not giving any alerts. I have done KO30, system showing the message "Availability control not activated in any further objects". Where I am missing the configurations?
Regards,
Rajeswari

Hi,
Check whether the commitment management has been activated.
Check in transaction OKKP for Order management & commitment mangement active in controlling area level.Check the company code assignment also in controlling area.
Then check the activation of the Activate Open-Item Management in Order Types in Tcode KOAO.
whether commitment mangement tick is active against the order type.
Activate the availability control as automatic orelse activate when you assign budget in KO22 transaction.
Check both the setting.In some case it may not work in DEV server if you active later,Transport request to QAS & check it will work.
Regards,
Raj

Budget exceeded even if enough budget available

Hi,
When we are trying to post document to a particular cost center its giving an error message saying tht payment budget exceeded. But actually there's no budget object selected for tht commitment item, So it should pull the budget from the parent item which has enough budget. Can any one help to find out why is this happening.
thanks,
Sravanthi

Kindly check this thread
Re: Budget Mail Alert
If you have maintained the activity group "++" in the tolerence limit for the AVAC.
then the PO value is also included in addition to PR.
There are two options:
1. Either increase the budget or
2. Note: 955107
Go to OPS9 In the Budget profile which u assigned to ur project, Check for Availabilty control parameters over there Overall Paramaters should be ticked. If not then make it selected.And reconstruct availabilty control thru CJBN then try out ur posting
check this Sap Note: 178837
Hope this will solve ur issue
Regards,
ANSAR

Internal Order Budget - Availability Control

I have done the budget profile, entered the budget figures, created internal order budget with the required profile. However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions. I tried to run the activate availability control again. But the system gives a message that availability control is not activated. Why this is happening ? Where can I see the availability control is activated for this Internal order ?

Hi
1. Check if your order is released
2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
3. Hope you have defined tolerance limits against the combination of contr area and budget profile
Regards
Ajay M

Can Budget Availability Control be turned off at WBS elements Level?

For Project and WBS elements, we activate the budget availability control in the budget profile and assign the budget profile to the Project. So once we budget one WBS elements under that project and release the project, the availability control is active for all WBS elemens under this project.
My question is whether we can turn off the availability control for one WBS element under that Project and let the availability control on for the other WBS elements under that project.
thanks,
Ting

Hi,
I doubt if this can happen. CJBW will deactivate avalability control for entire project. Try OPSX for that particular WBS, it will reset budgeted status. Not sure if this will help, try and confirm.
One more way could be assigning userstatus to the WBS and restricting 'Availablity control' by that status. This option looks more practical.
Regards
Edited by: Shrikant Rakate on Sep 10, 2008 9:21 AM

SRM Error - Budget Almost Exhausted - Availability Control

Hi All,
We are trying to use the Internal Order number(Real Order) in the shopping cart which has
estimated costs value of 25000 USD in KO02 and budget assignment of 25000 USD in KO22 and
we have Tolerance limit if the above Internal Order number is used in range 90%-129% it should
show warning and if it is used above 130% it should show ERROR.
While creating Purchase Order in SAP ECC 5.0 with the above the Interal Order number the system
works as expected but the ISSUE is when we try to use the same Internal Order in SRM 5.0 (classic scenario)
while creating shopping cart for value above between 22,500 USD to 25,000 USD (which is around 90%-129% of total value
25000 USD), the SRM system is throwing 2 hard ERROR messages(instead of Warning messages).
Error Messages are :1. Availability Control
2. Item XXX Order XXXXXXXX Budget Almost Exhausted
Experts any hints to resolve this issue is highly appreciated.
Thanks in Advance
Noor

Sorry, there was couple of typo in the previous post.
I tried with both the OSS notes but it is not working.
I think the notes is specific to : if (I-information) messages are showing as (E-Error) then it will fix it seems but
in my case SAP Internal Order warnings and budget exceeded (W-warning) messages are showing up as E-Error messages
in SRM. The generic message BBP_PD 047 is being used to show the error messages(In an effort to fix this i also
tried changing the SPRO>SRM Server> CA basic settings>influence message control>BBP_PD 047 (standard message is W) but in our system it is forced to be E-Error) I tried changing it to Standard message(which is W-warning). Unfortunately
since it is generic message it affects other messages too(for example if I enter wrong cost center the message appears as W-Warning(instead of hard error).
My need is to display the Internal Order warnings as W-Warning in SRM(As shown in SAP) instead of E-Error.
Thanks in advance for your valuable thoughts and contributions
Any clue to resolve this issue is highly appreciated
Thanks
Noor

ME21N : Budget exceeded despite active availability control

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