Approval of Payment Document

Dear Friends,
My client wants Payment documents to be approved before they are posted.
However, as far as my knowledge, without implementing workflow there is no approval process available (similar to parking of invoice).
I am also aware of Payment request functionality (F-59). However in this process, while making payments through F-53 / F-58, there is no approval mechanism (only tolerance limits can be configured).
He needs a process similar to parking functionality available for invoice verification (or) direct FI invoice parking.
Invoice Verification:
1. Invoice verification parking (MIR7)
2. Invoice verification posting (MIRO)
Direct FI invoice:
1. Invoice parking (FV60 - Park or Edit Invoice)
2. Invoice posting (FBV0 - Post/Delete)
Kindly let me if any functionality is available except workflow.
Thank you
Hari

Hi Hari,
For payment functionality there is no parking-posting facility available except workflow in std sap.
Regards,
Kiran

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BSR

Hi BSR,
Down payment document can be park but after parking that document will automatically flow to the respective authorized person for getting approval and posting. As parking doc follow a predefined workflow path.
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FI certified , AICWA

Restrict Outgoing payment document, if cash is more than Rs.20,000

Hai!
I am using SAP B1 PL40.
can u help me out on this issue.
I want to restrict the users to ADD
Outgoing Payment document if they choose,more than 20,000 payment by cash mean.
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Thanga Raj.K

Hi Thangaraj,
Try the following Stored Procedure. I checked in my system and works fine.
Try the same in the Test System. Then get the approval and load in Live System.
set ANSI_NULLS ON
set QUOTED_IDENTIFIER ON
go
ALTER proc [dbo].[SBO_SP_TransactionNotification]
@object_type nvarchar(25),                     -- SBO Object Type
@transaction_type nchar(1),               -- [A]dd, <u>pdate, [D]elete, [C]ancel, C[L]ose
@num_of_cols_in_key int,
@list_of_key_cols_tab_del nvarchar(255),
@list_of_cols_val_tab_del nvarchar(255)
AS
begin
-- Return values
declare @error int                    -- Result (0 for no error)
declare @error_message nvarchar (200)           -- Error string to be displayed
select @error = 0
select @error_message = N'Ok'
IF @transaction_type = 'A' AND @object_type = '46'
BEGIN
If exists (SELECT T0.docentry FROM OVPM T0 where T0.cashsum>=20000)
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END
select @error, @error_message
END
Edited by: Sridharan T on Aug 25, 2008 11:35 AM

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
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Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
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Item text (BSEG-SGTXT) is not getting updated in Payment document generated

Hi All,
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After generating the payment document via Transaction Code u2013 F110, system is not updating the
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Hi All,
I've applied the two notes as recommended. However, when I run FBL3N for payment run items, the Text field is update with wrong data, i.e. not from the Text field in FB60
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Item text is not getting updated in Payment document generated through F110

Hi all,
After generating the payment document via Transaction Code u2013 F110, system is not updating the Text field in the payment document with the text that we have entered in the Invoice (MIRO or FI Invoice).
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Hi Suresh,
Thanks for the prompt reply. We will be obliged if you guide us in that respect since F110 is a Std. SAP code.
Have you refer OSS before arriving at the conclusion of developing ABAP program since the Item Text is a std. field of Std. Tcode - F110. Same should had been get updated while making the payment in reference to the Invoice which haves item text in it ?
Regards
Shridhar
FICO

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Issue is:
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Document BRN1 4200023157 is not purely a clearing document
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Abhi

Split payment document by cleared document

Split payment document by cleared document
hello, do you know if it s possible the following requirement:
when posting a manual payment (F-53) my client would like to have bank line item splited by cleared document (invoice). Usually, you can clear several invoices with one payment (bank line item ) but my client wants to have the bank line item splited in several line items by the corresponding invoice cleared
example
now (allways)
40 vendor's invoice 1 100
40 vendor's invoice 2 200
40 vendor's invoice 3 300
50 bank                    600
future
40 vendor's invoice 1 100
40 vendor's invoice 2 200
40 vendor's invoice 3 300
50 bank 1                  100
50 bank 2                  200
50 bank 3                  300
I think that is not possible by the way...
cheers!

Hello
I have defined the Splitting method as following:
Z000000001 Splitting:
Business transaction           1000       Payments
Transaction variant            0001       Standard
Item category                  01000      Balance Sheet Account
As I want to split bank account in manual payments I set Business Transaction as Payments, Transaction Variant as 0001...
Do you know how I can define that splitting of bank account in payments will be done based in invoice number?
The payment for the above vendor invoice then contains the following
items when entered:
PK         Account               Amount
50          Bank                    -100
25          Payables               100 (clearing 2 invoices 50 each)
Document splitting then creates the following document in the General
Ledger view:
PK        Account     Split (invoice) Amount
50          Bank            INV1          -50
50          Bank            INV2          -50
25          Payables      INV1          50
25          Payables      INV2          50
I do not know how to configure that or is it possible. I have not seen "document" as Define Document Splitting Characteristics...
Help will be rewarded...

F110 - each item in each payment document for the same vendor

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When i use F110 to do auto payment run for one vendor, each item is paid by each payment document although the document currency is the same, do you know why it appear like this, by right, all the vendor open items should be paid in one payment document, what is the possibility for this scenario, how to check it.
thanks,
Kick

There are things that you should check which may be causing this:
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(2) In transaction FBZP go to the "Payment Methods in Company Code" section, double click on the relevant payment method, and check whether the box "Single Payment for marked item" has been selected. If so, deselect it.

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hi friends,
Customer requirement is to add the payment document(F-53) in the purchase order history in me23n along with GR no. and Invoice no... Is it possible?
thank you
Edited by: SUJITH BABU KURIAN on Feb 5, 2010 3:39 PM

Hi,
No its not possible to update std. Purchase Order history tab with vendor payment which is done via FI.
Std. Purchase Order History will be updated only with MM component docs which has a reference to PO.
I think you may have to develop some custom reports to track the same.
Thanks & Regards,

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Hi,
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Payment Document reversed in wrong period

Dear All,
I need your help. I have reversed one Payment document in wrong period. Now Payment document is in period 09 while reversal document is in period 10.
Is there any way to undo this reversal or else change the period in the reversed document?
Here I need one suggestion as well. What will be the implication of this in period end closing activity?The payment document is closed and refering to reverse document as well.
What I know is for period closing system checks for only open items.
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Suchitra

Hi Satya
Yes You can do post with reference in F-02 and reverse the document.
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This open document will definetly effect month end closing.
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Regards
Suchitra

Approval of Payment Document

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