Budget Category: "Commitment"

Dear Experts,
I need to control, separately but parallel, budget for Actuals and budget for Commitments - for example:
Commitments are to be controlled as multi-year budget, while the Actuals (of these commitments) are to be controlled as annual budget.
Can this be done by defining both budget categories "Payment" and "Commitment" for the same FM Area ?
(I prefer controlling with FM-BCS module only - without PS).
Can you suggest detailed documentation about using "Commitment Budget"?
Thanks,
Yaacov

Hi. You can try do in the next way(It's not a standard solution but works).
Switch budget as overall.
Use FM account assignment e.g. funded program .
Then 1. for Commitment use FP=C1,
and for 2. Actuals FP 201001-201012.
For 1, upload budget only with FP=C1 and commitments (derivation and badi FMKU_BUDGET_EVNT will help you),
For 2 you need to derive FD from year and period, here 2010&01 for first period,and Upload budget with this FD
Also AVC check via FD.

Similar Messages

FMJ2 - Transfer of Budget linkedto commitment

Dear All
We only want to carry forward the Open P/O with their budget to next fiscal year.Then I expected that budget linked commitment must be simultaneously transferred with commitment amount when I ran FMJ2 transaction.
But, while the amount of commitment for open P/O has been transferred successfully, the related budget amount for that open P/O was not transferred at all.
So when I run "FMRP_RW_BUDCON" transaction, it shows like this.
Consumable Budget Consumed Budget Available Amount Current Budget
=============== ============== ============= ===========
0 1,000 1,000- 1,000
As you see, the available amount has negative value.
Could anyone advise me where I have a problem for this?*

Thanks for reply, I did the following Configuration.
1-Public Sector Management-Funds Management Government-Closing Operations-Enter Default Settings ( Commit cfwd allow and bdgt CF Cmt Allow)
2--Public Sector Management-Funds Management Government-Closing Operations-Commitment Closing Operations-Enter Settings for Commitment Carryforward Payment Budget ( Only value Type 51 is allow)
3-Public Sector Management-Funds Management Government-Closing Operations-Commitment Closing Operations-Closing Operations for Budget Control System (BCS)-Activate Budget Carryforward for Commitment ( Value Type 51, Budget Category 9F, Activation Stat "Active)
4-Public Sector Management-Funds Management Government-Closing Operations-Commitment Closing Operations-Closing Operations for Budget Control System (BCS)-Define Budget Entry Documents for Commitment Carryforward (defined the document Type for heade (MBCF)r and budget type sender ( CFWD-Budget Type ) & receiver ( CFWD-Budget Type))
System pass the budget entry by taking the document type ( MBCF) and Budget Type CFWD in sender & receiver year.
I also run the transaction FMAVCREINIT - Reconstruct , but result remain same.
New Year Result Consumable Budget= "0" Consumed Budget= 1,000, Available Amount=1000- Current Budget=1000, Available Amount is Negative
previous year report, the result are Consumable budget =1000" Consumed Budget = "0" Available Amount ="1000" Current Budget ="0" in this year 1000 become available for consumed.
Please advise

Year of cash effectivity mandatory for budget category 9F

Hi,
While creating a PO/Goods Issue I am getting the below error.
Year of cash effectivity mandatory for budget category 9F
I have activated the payment budget and commitment budget. Time horizon for payment budget is 5yrs and commitment budget is nil.
i have not checked the "Start next year" checkbox.
Please advice.
Regards
Shekhar

Hi,
You have two similar questions, so i try to help on this one.
You can only use the Year of Cash Effectivity in BCS budgeting, if you use an appropriate FM update profile for updating posting data to FM.
If you use an FM update profile, which does not support the year of cash effectivity (=>field RGNJHR is always SPACE or 0000 in table FMIT) then you MUST set the time horizon to Space or 0 for all budget categories you want to use (ledgers 9F and 9G), in BCS customizing "Define Budget Categories".
The posting data for ledgers 9A and 9B which you have created with Former Budgeting remain valid, even with BCS active (the activation of BCS does not change the way how postings are updated to FM!.
However, if you have used an FM update profile without Year of Cash Effectivity before, together with Former Budgeting, and if you have now changed to another FM update profile WITH Year of Cash Effectivity, then you must migrate all existing posting (or FM update) data in your system, for all fiscal years since the activation of BCS, by filling the field RGNJHR or GNJHR in the corresponding FM tables (FMIT, FMIFIIT and FMIOI) with some valid value (i.e. greater or equal to the fiscal ).
I hope this help you.
Regards, JLB

Budget Category

Hi Experts,
Can any one throw some light on Budget Category
The difference between Payment Budget & Commitment Budget, and their application in real time scenario with some example.
Regards,
Purnima

Hi Purnima,
Budget categories are connected with FM update profile. For example, for commitments and actuals update profile 00101 only updates payment budget but profile 00351 updates the two categories payment and commitment.
So regarding this definition you should chose which budgeting categories you need to use.
More that one budget category is used if you want to update and check the budget information from different points of view, usually budget commitment and cash.
An example again, you chose the profile 00351, the commitment budget (9B) is updated based in posting date and the payment budget (9A) is updated based in due date, if you post an invoice 15/12/2009 with payment term 30 days then the commitment budget is update with FM date 15/12/2009 and payment budget is update with FM date 15/01/2010. So you have to have budget in Commitment budgeting category (9G) for 2009 and for Payment budgeting category for 2010 (fiscal year ends 31/12/2009).
Each category have its own AVC ledger, except Financial budget 9J that only has budgeting purposes.
Regards
César

Abap report for budget/actual/commitment

Hi Guru..
Please help me.
Im in urgent
I wanna write an abap program for budget/actual/commitment.
I try to trace prgram s_alr_87013019, but only one table found.
Please let me know which table is using for budget/actual/commitment
report..
Please guru..

Hello Mohd,
The actual,budget and commitment values are stored in the one table COSP.
The values differentiate with field VRGNG - "CO Business Transaction".
If the record has in this field text 'COIN' it means that values are "actual".
For example:
OBJNR PR00000101
GJAHR 2005
KSTAR 101101
VRGNG COIN
TWEAR USD
WTG001 100,00
WTG002 200,00
It means that the element PR0000101 has the 'actual' operations refering
the cost element 101101, with values: 100,00 USD in january 2005 and
200,00 USD in february 2005.
The next row in the table COSP, clould look like this:
OBJNR PR00000101
GJAHR 2005
KSTAR 101101
VRGNG RMBA
TWEAR USD
WTG001 100,00
WTG002 0,00
This means that there was a 'Purchase requisition' in january 2005
with decretation on object PR0000101.
And the next row, could be:
OBJNR PR00000101
GJAHR 2005
KSTAR 101101
VRGNG RMBE
TWEAR USD
WTG001 0,00
WTG002 150,00
And that means that in february 2005 there was a 'Purchase order'
with value 150,00 USD decretated on this object.
I hope, that my explanation is now clear and accurate.
- Marta

ABAP Program to List: Budget/Actual/Commitment

Hello ABAP Gurus,
I have a very urgent requirement to write a report to list Budget/Actual/Commitment of all the internal orders related to a given company code. I am using ECC 5.0.
I found very usefull information in this thread.
Re: Abap report for budget/actual/commitment
Could any one please send me the logic of your program . .. Please.. It will really help me..
Thanks in advance.
Helen.

hi
Please reply with the fields for your selection screen. i assume company code is one field. is fiscal year, period etc., are also part of the selection screen?
Based on the fields that you choose a report can be done.
looking forward for the update.
Thanks.

Activation not possible: the budget category 9F is not used in FM area

Dear Friends,
When i am configuration in "Define Activation of availability control" than system is showing below error message.
Activation not possible: the budget category 9F is not used in FM area.
Please advice where i will maintain in the system.
Thanks & Regards,
Pankaj

Hi Pankaj,
Just as a hint, for budget you use ledgers 9A and 9B. In AVC you dont use 9A and 9B, you use 9F and 9G but they are linked together.
BUDGET                   AVC
9A              =              9F       FOR PAYMENTS
9B              =              9G       FOR COMMITMENTS.
You must customize your system to have 9F because it seems to be that you have defined 9A already.
Please follow Eli´s instructions to customize your system.
Best Regards,
Vanessa.

Removing assigned budget from commitment item.

Hi.
I am facing a problem with how to restructure commitment item in our R3 system. The problem is that when the commitment item has been created in our system, person responsible chose "Not Directly Postable" option though it should have been "Directly Postable". Right after that budget has been assigned to this commitment item. I went through a number of FM documents and they all say that feature "postable"/"not postable" is not changeable to begin with and on the top of that commitment item cannot be changed once it has any kind of budget assigned to it. As I understand I need to roll back assigned budget (thank God, nothing else has been done), then delete this commitment item, then create it again. I couldn't find anything that explains how to do that. There is a Tcode FMDOCREV but it reverses the whole document and this is not an option for us as by the same document budgets have been assigned to a number of commitment items and spent from them already.
To summarize my post: I need to remove assigned budget for my commitment item (the rest seems to be easy).
Please, advise.
Thank you.
Regards,
Nazim

Hi,
Maybe you can use this work around solution:
1. create a direct postable and budgetable CI
2. in BCS derivation tool, replace the old CI with the new CI when applicable
3. in FMDERIVE, add the new CI to the applicable derivation rules
4. transfer the budget from the old CI to the new CI using FMBB.
If your FM master data is year-dependent, you have the option of use back the old CI by checking the postable indicatior for the new FY.
Regards,
Ming

Do not want Budget check & Commitment value for purchase Requisition

Hi Experts,
I hope you all are doing well.
My client's requirement is that at the time of Creation of Purchase Requisition there should be no budget check against WBS element and also Commitment value should not be for Purchase Requisition.
Please suggest.
Thanks & Regards

Hi Gokul,
Thanks for ur quick reply.
I have done changes in tolerence limit (activated it for PO only).
Now i created 1 Project PR of more than value of budget (system didnt check the Budget against WBS) but when i am trying to create PO with reference to same PR, system is giving error of budget. That is OK for me.
Now my requirement is to not take PR value as commitment in my reports, i want only PO value in Commitment column of repport.
I have read all 3 notes suggested by you. Can u tell me whcih one should i implement to stop PR value as commitment in reports.
Thanks & Regards

Fund managment exceeding the budgeted and committed items

Dear All,
In my client place we implement the fund management. we create the department wise fund center and related committed items.
For example for the Fund center Administration Expenses- Committed item is Advertising expenses. When ever i made the payment to that particular expenses if i exceed the budgeted amount it will though error .
Like this i am getting for the some of the fund center and commitment items. I am having department wise fund center and commitment items list of 50 under that for 25 fund center whenever i exceed the budget it shows the error message for the some of the fund centers it not showing any warning message. and also allowing to make entries so my fund center report is showing negative values. so please guide to solve this issue.
Regards
girija

Dear Alex,
in my client in Availability control limit
they send for
MSL MSL001 pb selected proceed ++ Action 1 usage % 90
Msl Ms002 Action 3 usage % 100
it is correct or not pl guide to solve this issue for half of the fund center and commitment item when exceed the budget it is through error but for the remaining fund center is is accepting.
Regards,
girija
Edited by: k.r.girija devi devi on Nov 13, 2009 5:14 AM

Budget Updation (commitment,actual) after cost transfer

Hi Gurus
we are going to start one project by next month.For that we are finalizing wbs element etc.this project will be in separate plant.
but initial expenses like land acquisition,statutory expenses are already booked against cost center.now we want to transfer the cost in cost center in to wbs elements.I know this can be done via KB11N. But the problem is when i am transferring cost budget details in CJ31 are not updating.means there is no effect in budget (commitment,actual,assigned)
My client wants to update commitment,actual in CJ30 after cost transfer from cost center to WBS
Can anyone help me on this?
Thanks in advance.
Regards
Haran.

Hi Hari,
The expenses transferred to WBSE will be in the form of actuals which can be seen in "Assigned" tab of txn. CJ30.
As per my understanding costing is already carried out in your project & you have used it for budget generation & these actuals were not a part of earlier costing then you can manually update the project cost & copy it again as budget in CJ30.
I hope it will help.

Budget and Commitment Item

Dear All,
While doing Import Procurement Budget is checking the CVD Duty also, As per as my understanding the CVD Duty account should be a B/S gl Account, but this gi account hitting as a commitment item ans cosume the budget. How it is?
Regards

Check wether the Commitment item is assinged to the CVD GL Account in FS00 and also check wether the Commitment item Assigned to CVD accoint is a statistical one or a real one.
if it was a statistical one it will never ask you for budjet. please check and confirm
Best Regards,
Ravi Reddy

Budget spreadsheet in Numbers, adding budget category

I'm trying to create a budget spreadsheet in Numbers (working in iCloud) and can't seem to add a Category. Am I stuck with the pre-set categories they offer or can I add new ones?

select the cells you want to format using the accounting style, then open the cell formatter:
Select the data format as "Currency", then choose the "Accounting Style"

Budget/Actual/Commitment report-S_ALR_87013558

Hello Experts,
Is it possible to get the get this report (S_ALR_87013558) on day basis? I mean to say if i want to see the balances between two particular dates WBS/Project wise, so can i get the same?
Please suggest..
Thanks
Ankur

Hi,
Use CJI3 or go to Call Up report from S_ALR_87013558 and filter the report as per Date.
Regards,
Nitin

Funds Management - Current budget Vs Consumable budget

Hello -
I have posted a budget entry document with budget category 'payment' and posted few commitments and actuals , when I run the Budget Consumption oveview report - budget amounts are shown under the column ' Current Budget' not under consumable budget and nothing is shouwn under consumed budget as well. Where as I have posted an entry document for budget category ' Commitment' earlier, thats being shown under consumable budget and all budget consumptions are recorded. Both the entries are made with one document type which is assigned to 'automatics release'. I am using update profile 102 - PB , inv, posting date. What is that i am missing ?
Thanks in advance
CHris

Hi Chris,
I suppose that you are using BCS, if not, kindly let me know.
Can you please inform your EA-PS package? In addtion, can you please confirm if the report that you are using is transaction FMRP_RW_BUDCON? If you are using this one the value columns of this report are the following:
Consumable Budget = from availability control
Consumed Budget = from availability control
Available Budget = Consumable Budget - Consumed Budget
Current Budget = from budgeting
Commitments and Actuals
Therefore you can check each field with the table values.
For AVC fields (that check the value from availability control) you should check the value from the report in table FMAVCT.
Current Budget from your budget transaction or reports.
Commitment and Actuals from table FMIT.
Let me know your comments about these information. I hope it helps you.
Best Regards,
Vanessa Barth.

Budget Category: "Commitment"

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