Budget check in PM Orders

Dear Experts,
When I am trying to save Maintenance Orders after including reservations (in PM Module) which are raised against WBS Elements , I am getting an error specifying u201CError occurred during budget check, see cost protocolu201D.
Need your guidance to sort-out this issue.
Thanks in advanced,
Dileepa,

Hi,
Check in CJ30 whether any budget is allocated. And if it is, try to increase budget amt.
Check the assignment of WBS element in the order. Just try to remove WBS element assigned in order & try to save.
Regards,
Rajesh

Similar Messages

Budget checking for Purchase Order

Hello All Experts,
Project Availability control: Tolerance limits
on All activity groups - warning message for 101%
on Purchase requisition - warning message for 101%
on Purchase Order - error message for 101%
1. Now we created a project with 5000 budget and Availability control activated.
2. We assigned material to activity and created Purchase requisition for 6000. Here system issued message there is error in commitment and allowed us to save the project.
3. We created Purchase order for 6000, system is allowing to create, that is any thing less then PR value, even though it is more than 101% and suppose to give the error.
How do we over come this situation and make the system to look Budget value not the PR Value.
Thanks,
Karthik

Hi,
you have maintained activity groups ++ so system is considering All activity groups first for budget check instead of individual activity groups(PR,PO...). remove the ++ activity group and maintain individually(PR,PO,GI...) and check.
regards

Budget check for purchase order

Hi everyone!
We have NO problems with budget check for the SC. But when we create a PO and exceeds the budget no message are displayed. The only thing that happens is that the PO gets status "error in process". But if we change the PO (still exceeding budget) we receive a correct message. Is this a program error?
Sincerely
Anders

Hi
Temporarily deactivate budget check: SRM: using Badi
BBP_BUDGET_CHECK, AVC Backend customizing.
Did you do budget check while creating sc? what did it says?
Refere this old notes.
Note 740933 - Incorrct purchasing budget for currencies w/o decimal
places
Note 747143 - User purchasing budget in pop-up incorrectly formatted
regards
Muthu
Edited by: Muthuraman Govindasamy on Nov 5, 2008 3:08 PM

Budget Check by Internal Order

Dear all,
My settings for budget checking is working fine for year 2007 (current). Once budget is created for year 2008, there will be no budget checking for year 2007. Is budget checking only applied to either 2007 or 2008? More information on budget checking by IO is much appreciated.
Thanks in advance.

Hi,
In OKOB tcode check what u have maintained in the avalibility control block:
Activation type select '1: Automatic activation during budget allocation' from the drop down menu.
Regards,

Budget Check in Purchase Order Delivery Schedule

Hi there,
I have created a Purchase Order with 50 units to be delivered in year 2009 and 30 units to be delivered in year 2010. An internal order is assigned to the purchase order, system prompt error message due to no budget maintained for year 2010.
Just wonder if it is possible to have the budget availability control check deactivate for year 2010, but still active for year 2009?
Please advise.
Thank you.

Hi there,
The overall is not selected. It is now checking annual budget, but due to year 2010 has no budget assigned, therefore, system prompt error message due to budget exceeded. I.e., 0 budget in year 2010 vs. the planned delivery of 30units or $30,000.
Anyway to set the system not to check budget for year 2010 but do check for year 2009.
Thank you.

Budget check for PM orders with main and sub-projects

Hello
We have a scenario wherein we have created a main project and a sub-project. We have linked the sub-project to main project. We have also assigned budget to the main project. We have created a PM order wherein we are trying to enter the costs by entering the hours of work. We have configured the budget profile and set the tolerance limites and assigned to main project. The requirement here is we need to have have costs check againt the budget that been available in the main project. But the system is checking the budget of the sub-project. Please share if any specific setting is required to check the budget of main project instea sub-project.
Regards,
Basav

I also double checked, you are right there is no forum for PM, I dont think I could suggest much since there isnt a dedicated forum, but you can try posting this query in the ABAP forum probably some abap'r who has worked with PM module should have a look. Also if possible try to connect with one of the moderators out here and ask for assistance in starting something for PM
Thanks,
GLM

Sales Order with IO Budget Check

Dear Friends,
I am unable to apply budget check in Sales Order data entry and thus it is always exceeded the budget which has set in IO. Noticed there is no Tolerant Group for Sales Order as shown in SPRO >Controlling > IO >>>> Tolerant Group, would appreciate your advice on configuration / setting required.
Thank you
Elaine

Hi Elaine,
if your business process is set up to trigger another, budget relevant activity, you may use this in Availability control (ACV). Unfortunately there is no activity for sales order.
So if the sales order triggers e.g. a purchase requisition, you can use this opportunity to set up tolerances for activity group 15 (purchase requisitions). But please be aware, that there is no standard possibility to do the check in the transaction for creating or changing sales orders. Even the activity group '++' (all activity groups) will not fit your needs.
I hope, this helps at least a bit.
Kind regards, Irene

Why budget check does not work with account assigment distrib. by quantity?

Hi Gurus,
I have an issue in the budget check for Purchase Order (PO).
I'm using the FM B31I_ACC_PURCHASE_ORDER_CHECK.
The case is next:
1 Item with 21 account assignment type AS and distribution by quantity:
ASSET_NO QUANTITY
1           1
2           1
3           1
4           1
5           1
6           1
7           1
8           1
9           1
10          1
11          1
12          1
13          1
14          1
15          1
16          1
17          1
18          1
19          1
20          1
21          1
All account assignment are for the same G/L account, fund, functional area...
The price for each item is $2,499.14, then total price is $52,481.94 (2,499.14 * 21).
I debugged the FM B31I_ACC_PURCHASE_ORDER_CHECK and found that in FM BBP_PD_COMMITMENT_FILL_BAPI it's making a rounding with percentage:
The system assume next:
Each item is 4.76% of total (result of divide 100% / 21 = 4.76190476...) but the percentage is rounded to 2 decimals.
Then it makes the conversion by the amount corresponding to each item:
($52,481.94 * 4.76) / 100 = $2,498.1403
Finally the budget is checked by $52,460.95 (2498.1403 * 21).
But available budget is $52,481.90, the check pass, but really there are 4 cents missing (total price is $52,481.94).
Can somebody say to me if this is a standard behavior?
It can be fixed with configuration?
The problem is for multiple account assignment with distribution by quantity and:
(100 / quantity) = not integer (or have more than 2 decimals)
For example: with quantity 20 it works because 100% / 20 = 5.00%, then the budget is check exactly.

1503317 - System Behavior for Account Distribution between SRM and R/3 system
When using distribution by Value in a SRM document this value is not correct and a rounding occurs once this document is transferred to ERP system.
Cause
It is not possible transfer documents to the back end system with distribution by value, due to a back end restriction.
Resolution
The following information is the system behavior in R/3 / ERP:
in R/3, there is accounting distribution only by quantity or percentage. So when distribution by value is used, a rounding will always take place.
in R/3, the use of value based distribution in SRM will lead to rounding differences.
Distribution by quantity is allowed in SRM and MM side. However MM do not accept is distribution by value. This is internally converted to distribution percentage based.
Keywords
Distribution by Quantity, Distribution by Percentage, Distribution by Value

Budget check for PO based on delivery

Hi,
Can some guide how to configure budget check for purchase order based on supply schedule.
This could be that you have raised a Purchase order for 12 Quantity and the delivery of the same is at 1 per month for 12 months.Budget should be checked for one quantity for one month and not based on Purchase order which is for 12 quantity.
We are using Former budgeting.
Regards,
Gokul

Hi,
I'm afraid you will have to create 12 items within the same PO and assign different delivery date to every one of them; then, the budget will be affected accordingly.
Regards,
Eli

Order budget checking in creation PA30

Hi everyone,
My requirement is to have order budget checking in HR modul.
Currently if user create claim transaction with internal order number, there is no checking for the order budget.
I noticed that the HR module and FI module is not related in this phase (creation phase)
During end month, user will run PC00_M99_CIPE to create a document to be posted to FI.
In this phase, SAP will do the checking if got error due to order budget exceeded.
My requirement is to have the checking in creation phase.
What I have done :
1. use exit EXIT_SAPFP50M_002
2. currently on button save clicked, I will have checking on amount filled by user and current availability of budget in table BPGE
Problem :
1. Creation phase not yet updating the balance of budget availibility, so the comparison I make above, is not accurate.
2. If I want to create a temporary table for every transaction saved -> update budget availibility
another problem I'm facing, I cannot diferentiate which data is posted to FI and which one not yet.
Please any solution / suggestion ?
Thanks,
Melissa

Thnx alex
i already maintained in derivation rule but it is working for PM only maintaince order creation.But for production order and process order it is not working means while i am doing migo against a process order or porduction order same error is coming no fund center derived. Please suggest me if i did any thing wrong
i applied this function moudle
FMDT_READ_ORDER_PM_FROM_FMZUOB
enhancement
SAPLFMDT - EXIT_SAPLFMDT_001
Regards

Order budget checking from PA30

Hi everyone,
My requirement is to have order budget checking in HR modul.
Currently if user create claim transaction with internal order number, there is no checking for the order budget.
I noticed that the HR module and FI module is not related in this phase (creation phase)
During end month, user will run PC00_M99_CIPE to create a document to be posted to FI.
In this phase, SAP will do the checking if got error due to order budget exceeded.
My requirement is to have the checking in creation phase.
What I have done :
1. use exit EXIT_SAPFP50M_002
2. currently on button save clicked, I will have checking on amount filled by user and current availability of budget in table BPGE
Problem :
1. Creation phase not yet updating the balance of budget availibility, so the comparison I make above, is not accurate.
2. If I want to create a temporary table for every transaction saved -> update budget availibility
another problem I'm facing, I cannot diferentiate which data is posted to FI and which one not yet.
Please any solution / suggestion ?
Thanks,
Melissa

Great question! Unfortunately, the functionality of order - WBS budget availability checking does not allow you to allocate the order to multiple WBS elements nor to distribute the (planned) costs across multiple WBS elements. Neither does the PM - IM (Investment Management) budget checking functionality. And by definition, direct budget setting at order level, where the order itself is the budget object - doesn't allow it either.
If you turn on operation account assignment, available with EHP5 Business Function LOG_EAM_OLC - operations become cost collectors - and you can settle operations to different receivers. You can also assign WBS elements to the operations, so I would suspect that WBS budget availability checking is also supported.Can anyone confirm that WBS budget availability checking is functional for operations when operation level costing is turned on?
Andrew

Internal Order Budget Check for PO with reference to PR / RFQ

Hi All,
I have a scenario where the budget availability control is not working for PO created with reference to PR or RFQ. While creating the PO if i modify the PO value more than RFQ or PR value then system is looking for budget control.
If we create a direct PO system is checking for Budget control where the PO value is more than availability budget.
We have the budget control check with internal order for services and non stock material based on substitution rule created for cost element group and cost center group.
In tolerance limits budget availability control we have not activated for PR, itu2019s activated from PO.
Kindly let me know what is the reason for budget availability control is not active where the PO is created with reference to PR or RFQ.
Thanks & Regards,
Rama Mohan

493900 - FAQ: Release Strategy:
It is not possible to create a purchase order if the referenced purchase requisition is not released. But the system allows you to put the purchase order on hold and then release the purchase requisition.
On the other hand you can create a purchase order with reference to an unreleased request of quotation.

Reporting on framework orders budget check

hello
is there a transaction that allows me to get a reporting or a check on my actual budget of a framework order?
thanks
Alisa

Yes.
Application menu path:
Logistics \ Materials Management \ Service Entry Sheet \ Environment \ Planned/Actual Comparison (transaction ME2S)
It's an ALV report and there are a couple of extra fields you can view at a line level if you want.
This also works for External Services Management POs.
Regards,
Nick

Changes in Budget checking during creation of purchase requisition

Hi Experts,
My client wants changes the current Internal Order BUget checking. Currently Budget checking happens with availability control ie. 105% Suppose current budget is 8000. It will add 5% and Purchase reqn checks the fund available with 8400 less budget utlised, but client wants 8000 less budget utilised as they want to keep 5% aside for the unforseen cases.
Cilent does not want to change the current availability setting i.e 105%, retaining that availability check, client wants to check the availability excluding tolerance. What is the solution for this.
Appriciate your immediate response.
Thanks & regards
Veda Pandit

Hi,
I think you shall set 100 % limit for purchase order and purchase requisition and 105% for good receipt.
You can do so in customizing "Define Tolerance Limits for Availability Control" , using the activity group.
Paolo

Error occurred during budget check

Good Morning PS Gurus<
We are unable to increase the quantity of the matearil
in project & save. It’s throwing error
Error occurred during budget check, see cost protocal
Message Number :IW172
Diagnosis:
An error occurred during budget availabilty check
Procudure:
Display the cost determination log for the order or network plan for more detailed information.
We do’t have budget in our project. I checked budget TL ( it said warning message:1)
Please throw light on this issue.
Thanks
PY

Hello Team,
When i select the network-activityà extrasà logsà cost calculation.
It said WBS <<PRO1234> do't exist CJ021
Please help.
Thanks
PY

Budget check in PM Orders

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