GRIR Balancing

Hello Friends,
I need to balance the GRIR accounts but it keeps updating every minute when the stores are doing transactions. Can anyone please help on how I can how to capture the List of GR/IR Balances as of a specific date to be able to validate against the GL balance at period end. I am using t code ZMB5S. Please guide me on how I can balance this report. Thank you in advance for your help.
Regards,
Monika

Monika,
ZMB5S is a customer program which we all don't know of. You description of the issue is not very clear. Pls give us an example of what you need then we can assist.
The GR/IR account balance thru FS10N will give you accurate figures of the balance in that account real time if you need.
Regards,
Vishal.

Similar Messages

Question on GRIR balance clearing

Is it possible to hold the GRIR balance when invoicing a goods PO similar to unticking the GRIR clearing indicator when invoicing a service entry PO?
Scenario
PO raised for Qty 1 EA at £100
GRN posted for 1 EA at £100
IR posted for 1 EA at £90
Is it possible to hold the difference of £10 in the GRIR until satisfied no further invoice will be received?
Service entry PO will allow for GRIR clearing indicator to be unticked which will allow the outstanding balance to remain on the GRIR, however, i can find no method of doing this for goods PO.

Re: Subodh, thanks for your response.
We currently use subsequent debits, however, our finance team would rather hold this in GRIR for visibility, as the sub. debits tend to be received in different periods.
Another option we have used is raising the PO with the value in the quantity field and value field of £1, i.e. PO for £100 would be represented by Qty 100 and value £1, Qty 100 is GRN and only Qty of 90 is IR. This will allow remaining 10 units to be held on GR with value of £10 but is against our controls as the outstanding qty will remain available for invoice until PO has been amended.
Re: Pankaj, thanks for your response also.
You mention that the GRIR can hold the balance, can you elaborate on how to do this in the scenario described above?
Thanks
Jason
Edited by: Jason Lecky on Sep 12, 2011 11:41 AM

GRIR balance

Hi guru,
Intially bunch of invoices were paid under Clearing doc#XXXXXXXXX, & XXXXXXXXXX amounting $YYYYYYand $YYYYYY respectively, but we wrongly reversed these clearing documents.
Now the invoices which are paid under above mentioned clearing doc# got opened. To close this open invoices which were paid already, we reversed these open invoices using the T-code MR8M and cleared the same in F-44 using Po#. This results in Excess GR in PO history.
Please advise how to tally the GRIR though payment were made already to the vendor.
Thanks
Balaji

Re: Subodh, thanks for your response.
We currently use subsequent debits, however, our finance team would rather hold this in GRIR for visibility, as the sub. debits tend to be received in different periods.
Another option we have used is raising the PO with the value in the quantity field and value field of £1, i.e. PO for £100 would be represented by Qty 100 and value £1, Qty 100 is GRN and only Qty of 90 is IR. This will allow remaining 10 units to be held on GR with value of £10 but is against our controls as the outstanding qty will remain available for invoice until PO has been amended.
Re: Pankaj, thanks for your response also.
You mention that the GRIR can hold the balance, can you elaborate on how to do this in the scenario described above?
Thanks
Jason
Edited by: Jason Lecky on Sep 12, 2011 11:41 AM

MB5S-Clearing the GRIR Balances

Hi
When I run MB5S report the following balances appear.
Example 1
PO                - XXXX
Line item        - XX
Con type         -X
Qty recd         -100
Qty invoiced    -100
GRValue          -90
invoice Amt     -100
(Diff cal value) - 10
Example 2
PO                - XXXX
Line item        - XX
Con type         -X
Qty recd         -100
Qty invoiced    -100
GRValue          -100
invoice Amt     -90
(Diff cal value) - 10
These balances are also appearing in FBL3N but not showing up in MR11 for clearing. Kindly advise how to clear these balances.
with regards
Ramesh Y

Hi:
PO - XXXX
Line item - XX
Con type -X
Qty recd -100
Qty invoiced -100
GRValue -90
invoice Amt -100
I think about it again, it is possible for you scenario, I assume at the beginning PO price is 9, then quantity is 10, so once you do GR, GR value is 90, after that you find the price of PO in incorrect, then you go to me22n to update the price to 10, once you do MIRO, then invoice amount will be changed to 100.
Once you do MIRO, it will debit 90 to GR/IR to clear GR/IR, and 10 is to debit to inventory G/L account, so please confirm which price is correct so that I will help you to adjust accordingly.

GRIR manual clearing

We configured GRIR account for automatic posting and it also not allow to post celring thru F-03.
Now I want to clear balance in GL : 322001 with corresponding entry in GL : 322007 both are GRIR accounts to knock off open items.
This is required because we uploaded GRIR balance to one account and now when actual GR is posted it is posting to other account. We will not be doing IR now that's why this clearing is required.
How can we do this clearing without change to GL master?
Nitesh

Hi
I really wonder if we can clear open items of one GL with the open item of other GL.
Upto my knowledge this is not possible and is not correct also.
Open items can be cleared only against debit and credit of the same GL and not against debit of one GL and credit of the other GL.
Anyway if the balance of one account(debit) and the other account (credit) is equal then it will make a Zero effect in the Trial balance.
Good Luck
Hari

GRIR question

Hi Guru,
Could you please advise the system entry when we clear the GRIR balances via MR11? I believe, clearing will force the GRIR to balance, but I can't see any entry posted. Is there a debit entry to GRIR account upon clearing? What would be the credit side?
In addition, Please confirm my understand that the entries are cleared from GRIR, the other entries is to account 715291.
I have checked that the nature of account 715291 is Miscellaneous DBEs.
Please enlighten why the clearing of GRIR which is related to goods purchase/cost of goods sold is being charged to a DBE related account?
Thanks,
Memarslon

Hi, Memarslon:
GR/IR clearing account is used to link transaction Good Receipt and Invoice Receipt, due to the timing difference and price/quality variance between these two activities, GR/IR clearing account is taken into consideration.
1. Good Receipt
Dr: Stock
Cr: GR/IR clearing account
2. Invoice Receipt
Dr: GR/IR clearing account
Cr: Account Payable
Now you can see, in the period end, you should clear the GR/IR clearning account to make sure the zero balance, which means, Good and Invoice are matched equally.
I think the explanation will answer your confusion a little bit.
Best Regards, Lawrence

How to find out MIGO or MIRO without FI document

hi ,can somebody tell me how to find out those MIGO & MIRO wihtout FI doucment ,thanks

hi
u can use MB5S for the grir balances
or u can use MR11
or use ME80FN here execute the report and then select the PO history mode u will get all the pos which have been processed and the gr and ir quantity and value will be there
also u can refer ME2N here in Scope of list choose ALV and in selection parameters WE102
here u will get list of all pos with GR
regards
KI

Can we post zero dollar invoice (AP)

Hi
I have come across a weired situation. We need to clear the GRIR balance and to clear the quantity, we want to process the dummy invoice with zero dollar.Is it possible ? My system does not allow that.
Thanks in advance

Hi,
No it is not possible to post a zero value document.
Thanks
Murali.

Transfer from GR Blocked Stock

Hi
Is there any mvt type for transfer of stock from GR Blocked to Scrap etc.,
Becaz there shouldnot be any liability to be created to vendor
thanks,
prasad

Hi Kiran
Thanks
U are correct.
Here in my scenario we sent a <b>sc order to</b> a vendor and vendor sends us the material after completimg the process.
we dont have QM, and here stores people inspect the material and they send to scrap for any damaged or poor quality materials.Balance material will be transfered to Un restricted stock.
The payment will be made to vendor for only those materials which are transfered to Un restricted stock.
so i want to trasfer the material from GR blocked to scrap and GRIR balance also will be generated only for the material which are transfered from 103 to 105.
I hope i am clear to u
Thanks
Prasad

Upgrade - 3 way match conversion

I am on an upgrade project(erp 6), the question posed to me is: What is the best way to convert data to new system when there is a PO and a GR, but no IR at the moment ?
Previously this company did upgrades and for this scenario, left the items in legacy and waited for the IR, made payments and adjusted account balances in the new system.
The CFO does not want to do it that way this time. Does anyone have experience with best practice for a migration of this kind, with the key points of ensuring inventory and GRIR balances are correct.

Hi Joe,
Since as per your statement the PO and GR are already in.So Take all the FI G/L accounts also into the system and from a cutoff date you can start doing your LIV and Payments from the same system.
You need to have a cuttoff role.Where you can find the rediness from the finance side to move ahead on the system and you can take a snap shot of all the accounts that is the opening balance to the upper verison and start doing the payement from that.
Thanks

Upgrade - 3 way match data conversion

I am on an upgrade project(erp 6), the question posed to me is: What is the best way to convert data to new system when there is a PO and a GR, but no IR at the moment ?
Previously this company did upgrades and for this scenario, left the items in legacy and waited for the IR, made payments and adjusted account balances in the new system.
The CFO does not want to do it that way this time. Does anyone have experience with best practice for a migration of this kind, with the key points of ensuring inventory and GRIR balances are correct.

Dear,
Which application areas belongs the intens PO, GR and IR ?
Then I will advice the responsible application team to check your question .
regards,
Lucio Rodrigues

Upgrade - 3 way match relationship

I am on an upgrade project(erp 6), the question posed to me is: What is the best way to convert data to new system when there is a PO and a GR, but no IR at the moment ?
Previously this company did upgrades and for this scenario, left the items in legacy and waited for the IR, made payments and adjusted account balances in the new system.
The CFO does not want to do it that way this time. Does anyone have experience with best practice for a migration of this kind, with the key points of ensuring inventory and GRIR balances are correct.

Dear,
Which application areas belongs the intens PO, GR and IR ?
Then I will advice the responsible application team to check your question .
regards,
Lucio Rodrigues

Reconciliation of Inventory with GL

Hi,
We have generated the report on year end inventory and when compared with the GL balances, we find the figures to be different. Is there a standard report avaialable that could enable us to find out the reasons and investigate further ? Or else how could we resolve this difference ?
Thnx.

Hello Raju,
MB5S, gives the report on GRIR balances and differences between the quantities received and invoiced. What the users desire is to have is a standard report or a work around solution to investiagae the difference between inventory in MM module and the balance in GL Account relating to the Recon Account meant for Inventory.
Thnks.

How can i make Vendor balance ZERO incase of Debit vendor and Credit-GRIR

We also have a document from last year,It is a debit amount in the vendor account. How could I get rid of this balance to make the vendor have a zero balance?
the entry is -
Debit - Vendor
Credit-GR/IR Clearing
Credit-Contact Repair
Thanks
Supriya

Hello,
It looks that when there is a debit in the vendor account means,
You might have already reversed the invoice with MR8M.
The invoice reversed has been cleared with some other offsetting entry.
Now you have left out the transaction posted with MR8M (reversal document) on your vendor.
You can pass a Journal Vourcher to this effect and clear them using F-44
You have to check up this with the User before advising them to post the Journal Vourcher (JV)
Regards,
Ravi

How to clear all open GRIRs in the year end and maintained as provision ?

Hi Friends,
I would like to clear all open GRIRs in the year end and maintained as provision.
in the next year next day i would like to show as open items.
How can do it ?
I have tried to clear it. I have maintained OBYP settings also. But i am unable see as clear item.
Could you explain me how it actuallly works ?

Hi REddy,
In most of the cases, the GR/IR account will have a credit balance and would be taken as provision for liability during year end activites. So as a standard practise you need to clear them on year end.
but if you want to clear them, first you need to deselect check box Post automatically only for GR/IR clearing GL's master data.
Then pass a adjustment entry like
GR/IR GL Dr
To Provision for Liabilites GL: Cr
Above sample entry is true when your GR/IR account has a CR balance at the year end. if not post it in a reversed manner.
Now with tcode F-03, for GR/IR GL, choose all items and clear them. Now you will get the clearing doc number.
Now on start of new FY, reverse the above accounting entry with FB08.
This will meet your requirement.
Thanks,
Srinu

GRIR Balancing

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