Internal orders - Cost centers

Hi,
My client has a requirment, For internal order PO's he wants to make Cost center as manadatory field, based on which they want to trigger work flow based on Cost center's
well my understanding is we cannot use Cost centers for Internl orders PO's, since internal orders are cost objects.
any suggestions on this this ?
any alternatives for triggering work flow for this internal orders ??
Thanks
Joe

HI,
For internal order PO's he wants to make Cost center as mandatory field, based on which they want to trigger work flow based on Cost center's
as per my knowledge if you use account assignment category K,cost center is mandatory field for that
check setting of K in OME9
where you have problem?
Regards
Kailas Ugale

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Difference between Internal order & Profit centers

Hello guru's
Can you please explain in detail the diffenece between Internal orders and profit centers. As i know that, profit centers are used to find out the profit of the particular cost object or task in controlling. can we use the internal order costing for the same purpose or only for the cost accumulation?
Thanks in advance!!
Rgds,
Yatheendra Nath

Hi Yatheendra,
Profit Centre refers to the area of responsibility with in an organisation(in lay man's language you may consider it as company with in a company).Profit centre hierarchy reflects the internal structure of areas of responsibility within your company.
The main purpose of profit centre is to provide reports to management as per these responsibilty centres.It serves to calculate internal (plan and actual) results according to the period accounting approach. If the function area is specified for the data in the controlling components, you can also analyze results using the cost‑of‑sales approach.You can access the original postings from FI, CO, SD, MM, and so on directly to identify potential weaknesses.
Internal orders-An internal order is used to monitor parts of the costs, and under certain circumstances, the revenues of the organization.You can create an internal order to monitor the costs of a time-restricted job or the costs (and revenues, if required) for the production of activities. Internal orders can also be used for the long-term monitoring of costs.The SAP system enables you to monitor your internal orders throughout their entire life-cycle; from initial creation, through the planning and posting of all the actual costs, to the final settlement.
<u>Please award points if I had been of some help to you.
Rgds
Manish

Sales order cost objective vs OKB9 Internal order cost object.

Hi All,
we facing an issue with sales order cost objective vs OKB9 cost object.
For IC PO service material, we assigned account assignment category 4.Reasonis Service material was not showing on G\R account.
The G\L account 7898788, we assigned to Service Item (material type DIEN) , for G\Cost 7898788 cost element is assigned in OKB9. Combination business + order 3478787.
Now conflict with sales order cost objective vs OKB9 internal order cost object.
While posting intercompany IR posting system thronging below error messageu2026
Enter only one true account assignment
Message no. KI249
Diagnosis
You made assignments to several objects in CO (cost center, order, project etc.). 2 of these have been created as true objects.
System Response
You are allowed only one account assignment for each cost-relevant account
How to resolve this issue.. Do I make any config changes in the system to overcome this issue?
Or any sub account to assin in VKOA config for internal orderu2026
Regards,
Adi

Hi Waman,
Thanks for your inputs.
Issue : IR failed to post for wax Sales Order -> ICPO - Error: Enter only one true account assignmentu2019.
Background:
Original setup in Test system & Productionu2013 account determination for servive (DIEN) account assignment category u20184u2019 was linked to G/L Account 34444444, As part of project orange u2019, account determination was linked to account u201889710100u2019.
Account u20188970100u2019 34444444 was replaced with 8970100 ,is not linked to any cost center & always post with reference to IC Sales Order as per config in OKB9 based on company code (US99) + cost element (89701100) + business area (9yyy). This caused a conflict while posting IR, system could not determine exact order for posting financial value.
Conflict: Actual Sales Order 34789343 is linked to PO via account assignment category & IC dummy sales order (8014331) is determine via config setting. Two cost objects cannot be linked to one IR G/L account booking.
Regards,
Adi

BAPI/Function Module for posting internal order + cost center plan

Hi Guru:
Is there any function module/BAPI, which could be used to post internal order + cost center( both of them )plan data?
Like post a record:
internal order = 10000
cost center = C1000
amount = 1000$
for plann version 30?
It seems the BAPI could only contain 1 cost object, either cost center or internal order.
Thanks.
Eric

Hi again,
I think you may have missed something important here. In R/3 there can only be a single "real" cost object for any one posting. If not then the whole SAP financail model would collapse as there would be "double postings" and that is certainly not wanted.
If there is a need to post to two cost objects, like in your case, then one of the cost objects MUST be statistical.
In your scenario SAP has thought of a solution that might be of help for you. An internal order can be set to be statistical in master data. When posting to both the cost center and the internal order then you will get a real posting for the CC and a statisitical posting for the IO. Reporting does work with this as per your requirement.
Hope this gives you some hints for how to proceed.
Regards, Johan
Aaaaah. Noted that this was only plan data. Sorry. But the same still applies for plan data postings as well as for actual data postings. If there should be just one posting that could be "drilled down" from IO to CC -> If you post twice then, when doing "Grand total" for instance, double values would appear. So, still IO should be statistical. //Johan
Message was edited by: Johan von Reedtz

Posting settled internal order costs to PM Order

Hi,
Our client doesn't have PM module upto now. So they posted all the maintenance costs to internal orders. All the internal orders are settled properly. Now they want to implement PM module. They want the costs previously posted in internal order should be reflected in PM orders.
How it will possible? Any inputs please.. is the historical PM order helps???
Regards
Radha

Radha,
Technically speaking, yes its possible.
But do you know which costs were booked against each equipment?
Even if you do, then you will need to write an ABAP program to create PM orders and then move the costs from the settlement orders to the PM orders in the period thatg they were accrued. This is a big job.
If you only need a record of the equipment costs (ie not move the actual costs) then the simpler approach would be to use Historical Orders.
PeteA

Report by Internal Order that includes cost element and order type

Good Morning Gurus'
Is there an SAP Standard Report that shows Internal order, cost element and order type? I find many with order, but not order type.
Thanks a million!!

Hi,
No, I don't think so. You can create a workaround by defining order group based on order type by intervals. Or, of course, develop your own report.
Regards,
Eli

Settle internal order to primary cost element

Hi all,
We use internal orders to collect costs for cars. We differentiate between fuel and maintenance costs. Both cost elements are set up being primary cost elements.When settling the internal order costs are settled using a secondary cost element. What do I need to change and where do I have to change this to have the cost settled against the original, primary cost elements (fuel/maintenance)?
Any help is appreciated.
Best regards, Paul

Hi,
Check the setting
Controlling ->Internal Orders ->Actual Postings->Settlement->Maintain Allocation Structures.
& also check the settlement profile.
Regards,
Deepak

Budgeting -Internal order - monthly -cost element wise

Hi!
Got a problem! Want budget for single internal order - cost element wise. We created one employee as internal order. For this internal order, want budget for Telephone exp Rs. 500 /- per month, Travelling Rs.1000/- per month.
I checked in budgeting and came to know that we can budget for one internal order for one year not month wise. Another thing is we cannot budget cost element wise.
Is there any solution for this requirement. Pls. let me know.
I appreciate your efforts and thanks in advance.
- SRK

As you righly mentioned budgeting is not possible cost element wise/period.
If you want for planning/reporting purpose alone (and not for availability control) you can create a seperate plan version and use cost planning with cost element and period wise.
Regards
Sreenivas

Internal Orders - Alliance Partners tracking costs

Hi
The questions relate to tracking costs whcih are significant in detail for an Alliance Partner. We are in the latter stages of implemenatation of SAP All in One -
1. In the legacy system intelligence is built into the GL account code allowing us one character in the GL code to be allocated to the Alliance Partners costs, a different letter for the different Alliance Partners. We could therefore analyse a Depts cost separating the total cost, then the Alliance Costs, then provididing the non Alliance costs, we could do this for a Dept / Cost Centre and also analyse per the GL account say "hire costs" within the Cost Centre all via Pivot Tables etc
We accrue the costs due to timing of costs being received ie in middle of month end process because of significance wait for Alliance Partners estimate and post to a clearing GL account via General Journal. We do not do a detailed PO with all the expense lines as PO would be huge and the expense lines are not fully known when PO is created. When the actual PO is received, the costs are offset against the clearing account, if accrual and PO receipt and invoice agree then clearing account is nil. The accrual is not reversed.
The suggestion per SAP consultants is to create an Internal Order for each Cost Centre for the different Alliance Partners we expect Costs. I had thought this was a reasonable solution but the issues I see are
A. It provides total costs for the Cost Centre, total Costs for the Alliance Partner for each Cost Centre but does not provide total non Alliance Costs without dumping the data into pivot tables and analysing.
B. It does not provide analysis of the Alliance Partner costs v non Alliance Partner costs by GL
I know if we used the full functionality of MM ie raise a PO etc with detail GL lines would allow reporting via MM but due to timing of receipt of costs and the number of GL accounts it is currently not parctical / political to receipt a detailed PO.
Kind Regards
John

How do I obtain a report which shows Actual + Plan
1. Total Cost Centre Cost with GL etc.
2. The relevant Internal Order Costs for the Alliance Partner with GL etc.
3. Non Alliance Partner costs
Is this a report I can obtain directly from SAP or will I have to download the two separate reports from SAP to analyse the Alliance Partner costs v Non Alliance Partner costs by Cost Centre and GL.
Sorry for being such a dummy but we have yet to be shown all the reports, we are designing a system without the benefit of the relevant training on SAP !!!
John

Internal Order GL Posting

Hi,
I am creating a GL account and i assigned it to my PO
When i do PO, entry passed is: Internal Order Expense A/c.... Dr
To GRIR Account.
When i ran settlement, entry passed was: Asset A/c... Dr
To Internal Order Expense A.c
I want to know where do we assign the GL account to Internal Order i.e. how internal order determines GL Accoiunt (Sender GL Account) at the time settlement

Hi,
I am creating a GL account and i assigned it to my PO
Ans: You can create a GL account the same can be assigned to your PO (account assignment tab)
When i do PO, entry passed is: Internal Order Expense A/c.... Dr
To GRIR Account.
Ans: No Accounting document gets generated at the time of PO Creation. But I am surprised to note that it has passed an accounting entry at the time of PO Creation.
When i ran settlement, entry passed was: Asset A/c... Dr
To Internal Order Expense A.c
*It all depends on how you have configured your settlement profile and allocation structure. Normally, in general, internal order costs get settled to cost centers or other objects maintained in settlement profile. You can settle the costs to primary cost elements or secondary elements based on your configuration.
I want to know where do we assign the GL account to Internal Order i.e. how internal order determines GL Accoiunt (Sender GL Account) at the time settlement
No GL account is assigned to Internal Order. You will define the cost elements (primary or secondary based on your requirement) in allocation structure. Please also see the settlement rule maintained on your internal order master data.
Regards,
Ravi

Error in Flow of Actual Values to Internal Orders

Dear All,
Please help me in this regard.
_*Scenario*_
         My Client using Internal Orders for Procurement of Machinaries. So, while creating PO we are taking the account assignment category as F. (Internal Order)
*Step 1*
         Against the PO, GR (MIGO) has been done for which in the accounting document IO & PO reference is also available.
_*Step 2*_
        MIRO completed, and in the vendor invoice against the GR/IR Internal Order & PO reference is available.
_*Check Points*_
        I've checked the Database Table EKKN, where in I am able to see the Internal Order liked with PO.
_*Issue Facing*_
        Now, the user need to do the settlement of this IO to the respective GL account. But, when i checked the Basic Report for Internal Order Actual Line Items, like
                 KOB1, KSB5, S_ALR_87012993, S_ALR_87013011
        System is giving error as No Actaul Line Items Exists.
Thanks.
Talluri

Hi
Thanks for your reply.
I've checked the Controlling Document for Accounting Document of MIRO thru Relationship Browser, where i am finding the CO entry with Cost center only for Manual Tax entry.
As per the standard entry is concern it should be:
        Internal Order & Cost Center Has to be Debited with the Net Amount of MIRO Document.
Where in, as the user given the tax amount manual with seperate account, only that is reflecting in the CO document.
What step can be done now, to make it proper.
Please advice me.
Thanks
Edited by: TALLURI on Oct 17, 2008 4:07 PM

Internal order, cc, wbs

Hello friends
If a department gives me an old account number do I have to look up the new SAP (Internal Order, Cost Center, or Work Breakdown Structure Element) number?
regards,

Hi
Yes, you must look up the new SAP number in order to process the transaction. The crosswalk from old to new account can be found at the link below. Select Cost Object Crosswalk on the right hand bottom corner:
http://www.jhu.edu/hopkinsone/Secure_Private/ProjectAreas/Finance/index.htm
Alternatively, use the on-line crosswalk tool found at:
http://orchid.hosts.jhmi.edu/hopkinsone/xWalk/index.cfm
assign points if useful

Internal order(urgent)

Hi,
Plz explain how to create orders(internal orders) cost element group wise for budgeting.
Thanks in advance,
Manisha

Dear Manisha Gupta!
Following the following Step
1- Creation of Internal order Transaction code Ko01, input Order Type that You configured.
2-For Budgeting, maintain Budget Profile Transaction Code okob
3- Maintan Tolerance limit
4- activate the avialability Control Ko30
But remeber that You can enter your budget at internal order level, you can't enter the budget at the cost element level.
Hope this will be helpful

User exit for Internal Order SaveReplica or ALE/IDOC

Hi,
We're currently copying back internal orders from our PRD environment into QAS using the class method InternalOrder SaveReplica via the distribution model in BD64.
We've extended table AUFK to include some custom fields and are populating it nicely via the user exit provided. However, we want to include these values when we replicate the data back in our QAS environment.
The BAPI for method CREATE contains the "EXTENSIONIN" table so I think I know what to do there, but we are using SAVEREPLICA which doesn't offer any extra fields.
What is the best way to copy this data back into QAS?
Would it make sense to put a user exit RFC call in the QAS system to populate the values after reading them from the PRD system at the time of saving?
I can't find any user exits. We are doing this based off of change pointers.
Would you recommend using basic ALE, doing an extension to idoc type internalorders01 or something?
Thanks for any suggestions.

Hi,
usage of specific combinations of internal orders + cost elements:
Create FI-validation rule (T-code OB28 or GGB1) using BSEG-HKONT, BSEG-AUFNR for call-up point 2. Assigne this rule to the comp. code(s) needed.
Best regards, Christian

User Exit for Internal Order

Good day,
What is the transaction code to search for user exit?
Also, what possible solution we can use in order to limit the use of order to specific cost element only, meaning 1:1 ratio of cost element against Internal Order, that during transaction such as FI posting (F-02) or MM transaction during PR creation, warning or error message will be prompted when incorrect IO or GL account has been used.
Appreciate any feedback.
Thanks,
Rod

Hi,
usage of specific combinations of internal orders + cost elements:
Create FI-validation rule (T-code OB28 or GGB1) using BSEG-HKONT, BSEG-AUFNR for call-up point 2. Assigne this rule to the comp. code(s) needed.
Best regards, Christian

Internal orders - Cost centers

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