Error in PO "IO Budget exceeded"
Hi All,
I am working with extended classic scenario , I am facing a problem while changing the PO.
When I try to add or delete any line item in the PO it throws error of "Budget Exceeded for the IO XXXX" for 1st line item or any other line among the PO for which the PO is ordered and Budget is available.
e.g.
1) PO is created with one IO 1P , its in ordered status . after that I try to add 2nd line item in the same PO with IO 2P, that time it throws error " Line item 1 Budget exceeded for IO 1P "
2) Po created with 8 line items with different IOs.. When I try to delete 6 line item , it throws Budget exceeded error for other line item.
Its working fine in Test system, I tried to replicate the same scenario in ET2 ( Test system ) but I didn't get any error there, so its really very difficult to analyse exactly whats happening in production system.
Please help me out to resolve this issue
Regards,
Sheetal
Hi CS,
I have tried all sceanrios before reporting this problem .I had created PO in R/3 and deleted , added line item in the same PO.. There is no any error in R/3 system.
Its working fine. Only problem in the SRM side. That day I received one more same problem with another PO.& IO.. User was trying to delete the PO line item , he wasn't able to delete it that day. But next day, he could able to delete the line item. & nothing was changed in that one day... This is really inconsistency of the system.. I don't know whats happening in the system and how to rectify this error. As I said, I had tried to replicate the scenarion in SRM test system . In my first atttempt , i could able replicate the same error, but when I tried next day there was no any error in the PO...... After that I tried many POs but not able to replicate the same error. I have raised OSS for this , but side by side I am trying to fix this problem from side, as many problems are reporting from the user side..
Also I would like to share one more imp thing, that this problem is only one specific conutry.. We are supporting Globally, but not other than Thailand reported this problem and its nos are also increasing day by day.
Is there FI-CO related check setting there in SRM & R/ 3?
I have checked the R/3 Co setting for IO, so will the Tolerance limit setting affect in this case?
Please let me know
Sheetal
Similar Messages
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Message error Item wbs element budget exceeded
Hi
when I do a purchase requisition imputed to WBS element, WBS element consuming, but when I'm going to make the budget document of the reserve (R) in a transaction FMX1 jumps me an error message:wbs element budget exceeded ,it is trying to consumed WBS element , when it has consumed in the purchase requisition.
I have solved it error with limits tolerance but in the funds commitments consumed other time , we see these results in the report S_ALR_8713558.
Where is the problem????
Than youYou have to differentiate the beaviour of the availability control in customizing for PS > Costs > Budget > Define tolerance limit
With the "transaction group" you can differentiate for:
++ All activity groups
00 Purchase requisition
01 Purchase order
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Ciao
Giorgio -
No error message while the budget is exceeded in PO
Hello,
I'm working in ECC 6.
I created a PO with budget data (Fund, funds center and commitment item) with reference to an existing contract (without account assignment in the contract).
the budget was exceeded and the budget data was incorrect, but the system lets me save the PO.
It seems the system checks the target value in the contract and doesn't check the budget in the PO line item ...
When I tried to reproduce the same in the system R/3 release 470.
I have the error message BP629 " payment budget exceeded" and this is what I was expecting to have in ECC.6 but it was not the case.
is there an exit missing or customizing missing in ECC.6 to ask the system to check to budget availability for the PO linked to a contract??
Thanks for your help,
Regards,
ChiachenHi, then check
1. CI info(as I wrote below)
2. Budget profile in OF12(total or annual amount), which assigned to FM area(in OF 34)
3 OF20 if AVC switch on for Value type 51 with action 3(and for apropriate budget- Commitment or payable)
4 OF23 check if AVC switch on for your account assignments from PO
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Error : Annual budget exceeded (FMAVC005)
Dear guru,
I want to create PR (ME51N), the net total amount is 50.000. But the error message shows :
Annual budget exceeded by 11.812.000 IDR (FM PB Availability Control) for document item 00010
Message no. FMAVC005
Diagnosis
The annual budget is exceeded by 11.812.000 IDR (FM PB Availability Control) for the document item 00010. Budget control on outgoing amounts ( ceiling type Expenditures) raised this message for the following combination of availability control ledger, fiscal year (and if applicable, year of cash effectivity) and control object:
9H/2011/DUMMY/EXPENSE1
FYI,
Consumable Budget : 35.700.000
Consumed Amount : 650.000
Available Amount : 35.050.000
The error message says it's exceed 11.812.000, it seem Available Amount for budget is - 11.762.000 (50.000 - 11.812.000)
It's strange...
Please tell me how to solve this...
Thank you..It's solved with logout from system and then log in again
It's a very stange thing...
Dear Alex,
Thanks anyway -
Hi,
We are in SRM 5.0 ECS, with support pack 11.
When a PO is created with account assignment category project statistical (WBS element), with value exactly matching the budget availability, PO gets created, however if tried doing any changes to the PO, it gives an error message - WBS element budget exceeded.
How it can be avoided.
Rgds,
MadhanHi Madhan,
Have a look at the following OSS Notes:
Note 1068860 - Extended classic:Budget check errors on trying to change PO
Note 1292419 - Budget exceeded error while changing a SRM purchase order
Thanks,
Pradeep -
Budget Exceeded but no Error message Assign more than allocated
Hi Gurus,
I am stuck in a situation where the Error Message BP603 while creating a PO for a wbs at level 2.
IN cj30 , i found out that Budget = 69500000 and assigned = 69950772
if i create a PO OF even .30 (thirty paisa) the budget exceeded amount = 450772.35, which is actually the diffrecene betweenn assigned and Budgeted values.
Now we are not able to raise any PO
Below is tolerance limit
please key in your valuable inputs.
Regards
RohitHi Rohit,
In Budget report, Assigned value = Actual + Commitment
If your assigned value is great than Budget, then you will get Budget exceeded error when you try to do any further posting against specific WBS element.
So, you will need to supplement Budget to cover shortfall.
You can also refer following SAP note which shows how assigned value is calculated.
178837 - Availability control: Incorrect assigned value?
There are lot of threads already discussed in this forum for error message you are mentioning.
Please search them.
Regards
Tushar -
Error: Order 300401 Budget Exceeded while doing PO w.r.t PR
Hi Experts,
We are getting error, Order 300401 budget exceeded while doing service PO
In budget shows exceeded in making the P.O of approx amount Rs 411,500. While in the below PO Value, it is clear that the indent still has the amount of RS 1,760,737.
Indent No. 1000031924 Total Value = 3,230,000
Sr No. P.O Value
1 3900006041 456,774
2 3900006146 Line item 1 101,467
Line item 2 266,414
3 3900006184 326,158
4 3900006188 318,450
Total P.O's Value 1,469,263
Total value of Indent 3,230,000
Total P.O value in the Indent 1,469,263
Balance Amount in the Indent 1,760,737
Regards,
ManjunathHi,
Budget is exceeded w.r.t to maintained Internal Order in PR /PO ,Use below options.
1 ) Re-construct Budget-KO31 or
2 )Either de-activate budget-KO32 or
3) Maintain budget for IO-KO22 .
This will resolve your issue.
Thanks & Regards,
Sandesh Sawant -
Budget Exceed Error during creating of Purchase order in reference to PR
Hi,
I am getting the subject error (Budget Exceed Error) every time when I want to create a purchase order related to purchase requisition of my project.
Issue is that after release the project when the purchase requisition has created for non stock item under activity I found in transaction CJ31 the assign value has already updated.
Let say my budget is 400 US$, and the purchase requisition has created for 380 US$. Now when I check with CJ31I found the assigned value is 380. Now If I create a purchase order it throws an error that budget exceed.
The tolerance limits are following:
SA ZSA01 Budget Profile Overall AVAC ++ 1 90,00
SA ZSA01 Budget Profile Overall AVAC ++ 3 100,00
SA ZSA01 Budget Profile Overall AVAC 01 1 90,00
SA ZSA01 Budget Profile Overall AVAC 01 3 100,00
Please advice what will be the proposed solution for the above issue.
Thanks in advance.
With Regards,Your budget is 400$ and PR value is 380$ but you have not mentiond what is the tax value ?
when u r creating PO at that time system will check the budget against PO value considering taxes also.
eg. 380$+tax value.
after considering taxes your total PO value imay be getting updated more that 400$.
Explre you error by clicking on error information you get the exact diffrence in budget and PO value.
Hope this will sove your problem, reply after doing this. -
Dear All,
At the time of PR value change after creation of PO budget exceeded error is not appearing even though the PR value exceeds the budget. But at the time of changing the same value in PO, budget exceeded error is appearing.
List of steps:
PR created.
PR released
PO created with reference to PR and released.
PR value changed to a value more than the available budget - No budget exceeded error.
PO value changed in accordance with the PR - System throwing the budget exceeded error.
Now the issue is why the system bypassed the budget exceeded error at the time of PR value change and only giving the error at the time of PO value change. Also, we observed that while changing the quantity in PR which results in exceeding budget, system is giving the error. But while changing the value system is not giving the budget exceeded error.
Your inputs will be highly appreciated. Thanks in advance.Hello Saurabh,
Thank you for your inputs. Below is the output of CJI5.
Ref,Doc Category Debit Date Oty Object Cost Elem. Val/CO Area Crcy Total Qty. UM
PREQ 28.05.2014 WBS XXXXXX XXXXXX 0.00 0 EA
POrd 28.05.2014 WBS 14,000.00 1000 EA
From the above output i think system is not capturing the PR commitment. I'm not sure as i'm basically into MM and dont know much about PS.
Why the system is stopping with budget exceeded error at the time of PR creation and not giving any error while changing the PR value after PO creation. System is giving budget exceeded error if quantity is changed in PR. Please explain the standard system behavior and suggest how to enable control at the time of PR value change.
Thanks in advance. -
Budget Exceeded error with message No BP 602
Hi Experts,
I am facing a budget exceeding error: Ntwk actvty 6000001 0020 budget exceded year 2009.
following is the settings
Availability control against: Overall
Availability control against: Budget
Availability Control in the Controlling Area Currency:
Activation type: Automatic activation during budget allocation
Usage level in %: 0,00
The project is P.0001
Top lvl P.0001
WBS P.0001.1
Network Activity (External services) 6000001 0010 PR-($40000) PO($20000) & Service entery done with same amount($20000).
Network Activity (External services) 6000001 0020 PR-($1)
Actual $20000
Commitment 20001
Assigned 40001
Available $49
Now we updated the budget as below:
The original budget was 40050 in IM then modified to 45050 and distributed in CJ30.
When we try to update the Service PR with 49 or more dollars, gives error in commitments and when the log checked, the budget exceeding message is there, if the PR updated with 48 USD, it gives the budge is exhausted.
40050(Old Budget)-40001 (assigned) = 49 USD. Which means, the supplement of the 5000USD is not considered.
Run the CJEN and CJBN to reconstruct the project but no use.
Please help me out where to check and what went wrong. its in client prd.
Regards,
GaneshHi,
You said in reports and in CJ31 , it is showing 60049 as available. I am confused here......including additional budget , total budget you gave is 45000. Then how it can show 60049 which more than Original Budget ?
Have you distributed additional budget to the WBSE for which Service P.R is being raised ?
What is distributable budget at the level of the WBSE for which P.R is being created in CJ30 ?
What Is available budget against the WBSE for which P.R is being created in S_ALR_87013558. ?
May be it will be of saome help for you.
Thanks
Saikishore.Ganga -
Budget exceed error while unreleasing the service entry.
Hi experts,
My problem is the systm generating budget exceed error while unreleasing the entry sheet in current fiscal year.
Entry sheet is released in privious fiscal year. User want to reverse this in current year. All budget(actual/commitment) are carryforwarded to current year. While unreleasing the entry sheet, system throwing the budget exceed error. There is suficent budget in current fiscal year.
Request you to pl suggest what might be the cause of problem.
Regards
shrikantHi
Thanks for reply
For WBS element A-101.01
For year 2009
current budget is 100000
Distrubutable budget is 100000
Assigned budget is 100000
For year 2010
current budget is 300000
Distrubutable budget is 300000
Assigned budget is 200000
Service PO created in 2009 year for amount 20000/-. Service Entry sheet created and released in 2009 .Vendor invoice has not be generated. Error budget exceed is raised for year 2009 while reversing the service entry sheet in current posting date.(privious posting period /year closed). -
Budget Exceeded error while changing in Account Assignment
Hi,
The user is facing an error while changing the Accounts assignment category to "Assets" in a PR. The PR was created with AAC as "U" for all the line items. The user is changing that to "A". After that he provides the asset number then the error is coming as below:
Item 010 Order 0809/A15 budget exceeded
Message no. BP604
Diagnosis
In document item 010 Order 0809/A15, budget for fiscal year 2010 was exceeded by 6,630.00 INR.
The valuation price for that particular line item is Rs 6630.00. I have not changed the other line items.
Need the suggestion.
JKI think there some settings in Budgeting, n Finance people are more familiar with those settings. Normally, if u craete a Purchasing doc. PR or PO or GR/ IR from MM side, with account assnt., the relevant budget()which is created for that commitment item) will updated with the document value. There may be settings with delivery date or so. check with your FI guys
umakanth -
Budget exceeded error while deleting CAPEX Purchase order
Hello All,
We've created purchase order with WBS element for some materials & account assgn P. This however needs to now be deleted as there has been mistake in th PO.
But while trying to delete the PO the system gives an error message " WBS element XXXX.XXX.. budget exceeded"
I've tried deleting the PR first and then the PO which works fine, BUT we are not able to create another PO as the error of Budget exceeded is seen here as well.
Please advice on how to delete the PO.
Regards,
ManojRHi,
Please read note 178837 which gives information on how to check the real assigned value.
I would like you to run report ZKAOIDE0 from Note 100409 to remove
the data which is not linked to a valid purchase order or requisition.
After running the report then run transaction CJEN to reconstruct the
project. Then run report RKANBU01 after completing the reconstruction.
The problem is probably that a purchase order has the deletion indicator set but it still appears in table COOI.
I hope this helps!.
Best Regards,
Arminda Jack -
Hi Experts,
I have an issue about payment budget. We had open item Rs. 37000 for previous year 2009 & same would carryforward to 2010 year through FMJ2. But in FMJ2 there is no document number & I tried to reverse the same document but there was no document in FMJ3 also. How do solve the same ?
Rgds
SumaHello Mani,
Please let me know if I am understanding correctly:
you are running FMJ2 and trying to CF a certain PO.
if the PO is not selected, you should first make sure it still has an open amount and review your settings for Carry forward:
Public Sector Management->Funds Management Government->Closing Operations->Enter Default Settings
And
Commitment Closing Operations->
Enter Settings for Commitment Carryforward Payment Budget
and/or
Enter Settings for Commitment Carryforward Commitment Budget
And make sure that value type 51 is allowed for CF
If you are getting Budget exceeded error in FMJ2, since you are running CF without budget, it means that the CF of your PO will release budget in the previous year and consume budget in the following year. If budget in the new year is not sufficient, you will get an Availability control error.
There is a parameter in FMJ2 which allows you to decide how to run it:
- No Availability control
- Update without AVC check
- AVC checked
Hope this helps you
Regards
Mar -
Budget exceeded error when reversing down payment request via FB08
Hi Experts,
I am trying to reverse a down payment request via FB08 but unfortunately its throwing a budget exceeded error, is this normal behaviour?
Regards,
LewisHi,
Please find the below link it will help full for you,........
Order Value will be exceeded Msg No. F5373
Naresh
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