Populating FI reference key 2 field during invoice verification

Hi,
During invoice verification, I need to populate invoice document line items reference key 2 with information.
I have tried substitution rule but it does not work. BSEG-XREF2 field is not updated.
Would anyone be able to advise on this?
Thanks & rgds.

Thanks for your reply. It works for substitution called at line item (not complete document). Thank you!

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Validation in f-48 for reference key field mandatory

Hi,
please help in Validation
Prerequisite for validation of reference key field mandatory in f-48 for particular user
Regards,
Mahendra

Hi,
The validation will be
Prerequisites:
BKPF-TCODE = 'F-48' AND
SYST-UNAME= ( Enter user name here)
Check
BKPF-XBLNR <> ''
Message
Go to message click on change Icon near message Number on next screen select individual Maintenance and right message in free number available and enter this number in ob28 message screen for this validation.
Regards
Edited by: MILIND on Feb 22, 2011 2:32 PM

User exit during invoice verification (MIRO) and PO creation

Hi,
    I have a following scenario to be support by ABAP development
1. During invoice verification (MIRO) system should allow users to manually make any changes in amount and qty proposed by system.
2. During purchase order creation i need a warning message in case of this po is first creating for that particular article and vendor combination.
   so that user will get alerted in case of wrongly choosen the vendor.Many a times user create wrong po, wrong GR and wrong invoice.
since the business process activities are decentralized, person who is making GR is differ from the peron who had created po and invoice.
Ex: material DCF is supplying by vendor VLC international, where there is one more vendor name with VLC traders. due to this name some time users will prepare wrong po, wrong GR and wrong invoice.
   plz suggest how can i suggest my ABAPER to control this mistakes.

Hi,
you can check out the following exits while PO creation:
EXIT_SAPMM06E_006
EXIT_SAPMM06E_007
EXIT_SAPMM06E_008
EXIT_SAPMM06E_009
EXIT_SAPMM06E_012
EXIT_SAPMM06E_013
EXIT_SAPMM06E_014
EXIT_SAPMM06E_016
EXIT_SAPMM06E_017
EXIT_SAPMM06E_018
Thanks.

Freight during Invoice verification

Hi,
We are receiving goods for different PO's and different making one delivery note. Like that freight contains of different delivery notes. So during invoie verification, how this total freight amount will be distributed among the different line items. Because during PO, I am planning with Rs.1. and during invoice verification, I a m putting actual values. So please explain, where I can put actual values, so that this freight amount will be ditributed among items...
Regards,
Sridhar

Hello Prasanna,
These are my inputs to your query(From what i understand) :
1)First of all there is a setting in the SPRO path Materials Management > Logistics Invoice Verification > Incoming Invoice > Configure How Unplanned Delivery Costs Are Posted
2)In this particular node, you can select the "Unplanned del.costs" status to your co.code as BLANK...which means
"Distribute among invoice items".
Hope this can suffice your business requirement.
Regards
Mahesh

During invoice verification- error "Invoice Quantity exceeds GR quantity".

Dear friends,
Myclientisfacing a problem during invoice verification(invoice quantity exceeds GR quantity).
user created PO withtwo line items. in first line item he used account assignment K (cost center) for cable purchase. and inthe second line item he used account assignment category -K and item category -D for cableinstallation charges. foe firat line item he created GR(migo) and for the secondlineitem being service he did service entry sheet(ML81N). while doing invoice verification they got the error "Invoice Quantity exceeds GR quantity". so we tried to post the first lineitemand it was successfully posted.while doing invoice verification for second line item it is throwing "Invoice Quantity exceeds GR quantity".
please help me in this to solve the issue.
Thanksin advance.
Regards,
william

Hi,
Please check that if your second line item which happened to be service line item as you have mentioned have the service base invoice verification checked in the invoice tab of second line item (line item detail level). If so the you need to post your service entry sheet after releasing it. System will generate a 101 movement material document in the back ground.
Hope it helps.
BR

Mandatory entry of reference document field during confirmation

Hi,
I have a requirement to make an entry during confirmation in the field "Reference document field" as mandatory, currently only a warning message is thrown when the document is checked during confirmation and can be posted without an entry. How can i make this as a mandatory entry field. Also the standard field length is 16 characters, is it advisable to change this to 20 to suit one of the business needs, what are the parameters that need to be checked to make this change.
Please suggest.
Regards
GGL

Hi,
You can change that particular message to error ...
Goto SPRO -> SRM Server -> Cross Appl... -> Message control -> influence message control -> select BuS2203 click on message control on the left side .. Click on new entry and then enter message class BBp_cf and id as 060 and enter type as "Error" .
I would not suggest to change the field length .
Thanks
Padhi

Reconciliation Key Assignment during Invoicing

Hi Guru,
Need a help on below requirement.
We have a requirement where at the time of invoicing, invoices of a group of customers should get included in the same reconciliation key.
e.g invoices of SME customers should be grouped under one reconciliation key. on the same lines, the domestic customers should get grouped under another reconciliation key.
I have searched and could not get any event to achieve this. Please share your valuable views.
Regards,
Gaurav

Only way to invoice separately (based on some arbitrary condition) is to use multiple selection (of business partners or contract accounts) where you will provide all (in select single value tab) id's that you want to invoice under same reconciliation key if you using parallel invoicing transaction FKKINV_MA - Create Invoicing Document.

Tolerance Keys in Logistics Invoice Verification.

Dear All,
What is the difference in working of following tolerance keys:
AN - Item with order reference (can be set at more specific level i.e. item category).
PP - Price Variance.
I could set up PP & make system work as expected but if when I set AN with item category 'Standard' & GR indicator ticked, all Invoices are blocked for payment irrespective of the limit specified !! Dont know where am going wrong.
Also, how Vendor Specific Tolerances exactly works ?
As per my understanding, the vendor specific tolerances does not work if we change the PO Price in the LIV so as to load the difference to the material, correct ? It only works, if the difference is posted to total invoice amount, keeping the automatically populated PO Price in LIV as it is, the difference is posted to small difference account.
Actually, my requirement is setup either of these tolerances for EDI processing of LIV.
Pls. help.
Thanks,
Nandish.

Hi
AN for invoice items without order reference
AP for invoices with order reference
check this link
[http://wiki.sdn.sap.com/wiki/display/ERPSCM/MM-IV-LIV-CRESetTolerancesforIncoming+Invoice]
Regards
Kailas ugale

Error during invoice verification

We have created a PO and made a GR against the same, When we start entering the IV for this PO, i.e we enter the PO no in the reference field, then the whole screen gets blank (with only dashes in the field of date, amount, refernce, etc etc), with the error stating "GL account not maintained in Chart of Accounts 1000", we checked for the account in t-code FSP0.
cant attach the screenshot here, but hope You sirs get the point.

Hi All,
I am working in the Production client, also the company code I am working in is also right, have checked that.
Also checked the the G/L accounts specified in PO account assignment tab, Reconciliation account no, the tax code is 00 ie no tax is applicable, only withholding tax is applicable, so checked that too. the GL account mentioned there has also been checked by me and it has also been configured properly.
Any other ideas or transactions where I can check.
I couldnt attach my screenshot here, is there any way to do that?
Thanks
Ankush

PRD account getting hit during Invoice verification . OBYC

Dear Experts ,
When i am posting incoming invoice , the PRD account is getting hit by minor amounts . What is the relevance of PRD & whether it should hit or not .
Regards
Anis

Hello Experts ,
I am posting invoice for the materials with moving average price in backdate.
eg
mat A : 1000 kg , Rs 1000 /-
mat B : 1000 kg , Rs 1000/-
Now i have got an unpanned delivery cost of Rs 500. When I am posting this price i detailed tab following entries occur ( simulate)
Vendor cr            2500-
GR IR clrng         1000
mat A Inv a/c       250
GR IR clrng         1000
Pr diff a/c             250
Here at the time of booking the invoice the stock of mat B is less than that in invoice . Also .... thet total of mat A Inv a/c & Pr diff a/c is 500/- that is total unpalnned del cost.
are the entries correct ?
What is the reason the price diff account is getting hit for mat B
also how can i make the unpanned delivery cost hit inv account all the time ??
I tried making PRD rule valuation class specific & tried assigning inv accounts to it . BUT THE
SYSTEM DID NOT ALLOW ME TO SAVE SAYING THE ACCOUNT IS ALREADY USED IN BSX.
PL GIVE UR INPUTS

Different vendor during invoice verification

Hi All
In my testing I came to know that the system is allowing any vendor as different payee in MIRO screen irrespective of PO vendor and even i am able to post the document without any error or block.
I don't have any partner functionality.
There is no frieght vendor maintained.
company codes used are correct.
Please can any one of you tell me how to control this?

Hi Lokesh,
I have not explained Partner function at all.
I have explained Std. functionality of MIRO. That means, you can change the vendor at the time of MIRO.
Now coming back to your question, how can system picks-up different vendor at the time of MIRO at each time?
Same vendor code or different vendor codes at each time?
Have you maintained difference vendor code in Head Office?
Bye,
Muralidhara

Invoice Verification issue

Hello all,
I got some requirement from my client as below:
1) As of now, the invoicing party is modifiable field during invoice verification i.e. MIRO. How to make the invoicing field non-modifiable during MIRO.
2) Unplanned delivery cost field is active for selection. There is no upper limit on unplanned delivery cost field. Even amount greater than PO value can be booked. I need to restict this like tolerance limit of around $100.
Please help me on urgency.
Thanks,
JK

Hi.
Use TCode OLMRLIST and input followwing information:
Transaction: MIRO
Screen Variant: 0001_000_0150
Program: SAPLFDCB
Screen: 150
Modify the Field INVFO-LIFRE as invisible. This will solve your first query.
For 2nd query I have got a work around solution for you.
1) Configure Transaction Key UPF - Unplanned delivery costs to a G/L Account.
2) Configure Postings of Unplanned delivery costs under MM - LIV using the following path.
SPRO --> Materials Management --> Logistics Invoice Verification --> Incoming Invoice --> Configure How Unplanned delivery costs are posted
Here you assign ID 2 - Different G/L Line
3) Create a validation as follows:
Prerequisite - BKPF-BLART = 'RE' AND BSEG-HKONT = ' G/L you configured in step 1'
Check - BSEG-WRBTR <= 'Amount which you want to restrict'
Message - Create an Error Message for it.
This will resolve your problem.
Regards,
Sanjay

Invoice verification with reference to purchase order

Hi experts,
May I know is there any setting or configuration that control the data/field copy from purchase order to invoice in MIRO during invoice verification?
How do we control which field should be copied? If I add another new field in purchase order, how can I make sure it is copy over to invoice in MIRO during invoice verification?
Thanks & regards,
JT

Hi Andra
Thanks for your reply.
Actually what I would like to do is that I added a payment method field in PO. And I would like the payment method to be copied into invoice automatically when we perform the Invoice verification in MIRO instead of manually enter.
Is there anyway to do that?
Thanks and regards,
JT

Reference Key 3 Field in Accounting Document Question

Hi Experts,
I have a problem regarding the Reference Key 3 Field (BSEG-XREF3) to be maintained for Vehicle Number Values in Accounting Documents.
My Requirement is when creating Journal Vouchers (tcode FB50): this Reference Key 3 will be filled according to the vehicle number. Example, they have JVs for Tyres (non-stock), they will put in the G/L Account and the Item Description like 'Tyre Treatment (replenishment) the quantity 2(pc), amount 40dollars and the vehicle number in the Reference Key 3 field. Then SAVE.
But I want this requirement also in the MIGO transaction during Goods Receipt. But when Goods Receipt has been made, the value of the Reference Key 3 of the accounting document is set to the YearMaterial Document CreatedLine Item.
Is it safe to change the value of Reference Key 3 during the creation of GR/GI? What is the impact to other transactions? Because I know there is a clearing tcode F.12/F.13 where it uses XREF3 for Clearing Documents.
Please Help me clarify. Thanks!

Hi SDNFI,
How is the Reference Key 3 Field being configured as making the value to the Accounting Document from posting GR in MIGO? Please indicate the configuration. Else, if there are no configuration or no way to stop the system to fill the XREF3, can I just do substitution exit for MIGO to change the Reference Key 3 Field (XREF3)?
Thanks a lot!

Unplanned delivery cost to material through G/L account during Invoicing

Hi,
We have a problem of capturing unplanned delivery cost to material
The scenario is as follows
We are not sure of few conditional value's during Purchase Order creation.
We come to know only during Invoice verification,
These conditions might be many, like labor Charges,Unloading Charges etc which should go to material.
Though we can post it to material directly with reference to PO,we will not be knowing the purpose of posting,as the client wants the complete landed cost including these.
And if we post it to a G/L account it does not go to material,Even if we set up UPF key, it still goes to G/L account only.
Is there any way to post to material via G/L Account,as we want to give G/L account as reference to those conditions.
Thanks and Regards
W.Raghuram

hi
there r two options either the cost will distribute to the items or it will come to some different acct
now u can set this
Spro > MM >Logistic Invoice verification > Incoming Invoice > Configure how unplaned delivery costs are posted.
here select appropriate option
if u want it to be loaded on material then select distibute among line items
if u want diff acct then chose 2nd option
if u want diffrent gl acct for diff types of delivery cost then u can directly activate the direct posting to gl acct
Spro > MM >Logistic Invoice verification > Incoming Invoice > Activate Direct Posting to G/L Accounts and Material Accounts
then u will find a G?L acct tab
here u can directly debit a amount to an acct
regards
kunal

Populating FI reference key 2 field during invoice verification

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